Administrative Associate

Position Overview

The William Allen White School of Journalism and Mass Communications seeks an administrative associate to join our dynamic, flourishing, and congenial workplace. We seek an associate who is a fast learner, provides excellent customer service, excels in decision making, and takes the initiative to help where needed. This person works closely with and supports the dean’s executive associate, and the hospitality and communications coordinators to support aspects of running a well‑organized operation.

The ideal candidate is efficient, detail‑oriented, friendly, conducts themself in a courteous manner, presents a positive and professional image, and enjoys being part of a team environment. This position requires in‑person presence on the Lawrence, KS Campus.

KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, nine paid holidays plus one discretionary day, a retirement program, medical & dental insurance, life and disability insurance, other benefit plan options, and State of Kansas discounts offered by various vendors. KU also offers employees educational and professional development opportunities.

Tuition assistance offers up to 12 credit hours per year for employees and Employee Dependent Tuition Assistance Scholarship (EDTAS) award opportunities! Details available at: (Use the "Apply for this Job" box below).-assistance

KU’s excellence is a result of the rich tapestry of experiences, perspectives, and backgrounds of our faculty, staff, students, and colleagues from across our nation and the globe. At KU, we invest in continuous learning and growth by creating a climate where people engage in respectful dialogue and debate and support each other’s success. We foster a culture of care where each person is seen, heard, and valued.

When people feel a true sense of belonging, we believe they are better able to reach their full potential and achieve remarkable things. The successful candidate must be eligible to work in the U.S. by the effective date of the appointment.

• Provides support for the academic concentration chairs to include arranging meetings, preparing materials, and reserving conference rooms.
• Assists academic concentration chairs and personnel with travel accommodations, expenses, and reimbursements.
• Assists with Human Resources processing to ensure position descriptions are kept timely, accurate, and compliant with applicable policies.
• Assists in the coordination and provides support for school and academic events and activities.
• Drafts and edits letters, reports, and other documents for support in the Dean’s Office.
• Works with KU Procurement for school expenses, concentration purchases, and ordering office supplies.
• Manages student travel arrangements and expenses and serves as their primary contact.
• Provides search committee support and travel arrangements for candidate visits, including scheduling and itinerary events.
• Manages requests for conference rooms, classroom reservations, and guest parking on KU campus.
• Serves as the primary contact for the KU Facilities maintenance requests and organization of our faculty offices and classrooms in the Dole Center building.
• Assists with front desk and Dean’s Office duties. Performs other duties related to the mission of the William Allen White School of Journalism and Mass Communications.
• Serves as secondary scheduling officer, assisting the primary scheduling officer to make edits to course offerings and schedule in Enroll and Pay.

• Produces donor letters and other recognition and distributes in a timely manner.
• Manages and coordinates the collection and distribution of scholarship student thank you letters.
• Coordinates with the dean and KU Endowment to advance donor relations.
• Coordinates guest relations for visitors to classes and other events.
• Assists the communications coordinator with School publications, communications, and updates on the school’s website.

Other duties as assigned.