Administrative Associate

Department

Journalism

Primary Campus

University of Kansas Lawrence Campus

Job Description

75% - Administrative and Operations Support

* Provides support for the academic concentration chairs to include arranging meetings. preparing materials, and reserving conference rooms.

* Assists academic concentration chairs and personnel with travel accommodations, expenses, and reimbursements.

* Assists with Human Resources processing to ensure position descriptions are kept timely, accurate, and compliant with applicable policies.

* Assists in the coordination and provides support for school and academic events and activities.

* Drafts and edits letters, reports, and other documents for support in the Dean's Office.

* Works with KU Procurement for school expenses, concentration purchases, and ordering office supplies.

* Manages student travel arrangements and expenses and serves as their primary contact.

* Provides search committee support and travel arrangements for candidate visits, including scheduling and itinerary events.

* Manages requests for conference rooms, classroom reservations, and guest parking on KU campus.

* Serves as the primary contact for the KU Facilities maintenance requests and organization of our faculty offices and classrooms in the Dole Center building.

* Assists with front desk and Dean's Office duties. Performs other duties related to the mission of the William Allen White School of Journalism and Mass Communications.

* Serves as secondary scheduling officer, assisting the primary scheduling officer to make edits to course offerings and schedule in Enroll and Pay.

20% - Development and Communications Support

* Produces donor letters and other recognition and distributes in a timely manner.

* Manages and coordinates the collection and distribution of scholarship student thank you letters.

* Coordinates with the dean and KU Endowment to advance donor relations.

* Coordinates guest relations for visitors to classes and other events.

* Assists the communications coordinator with School publications, communications, and updates on the school's website.

5% - Other Duties as Assigned

Req  (Ex: 10567 )

32197

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses:
Associate Vice Chancellor for the Office of Civil Rights and Title IX, civil rights, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, , 711 TTY.

Work Schedule

M-F 8-5

FLSA Status

Nonexempt

Contact Information to Applicants

Suzanne De Pardo

suzydepardo

Required Qualifications

* High school diploma or GED equivalency AND two years of office experience or two years of post-secondary education.

* Two years of customer service experience.

* One year experience utilizing MS Office and general computer skills.

Employee Class

U-Unclassified Professional Staff

Advertised Salary Range

$40,000-$48,000

FTE

1.0

Preferred Qualifications

* Flexibility, strong interpersonal skills, ability to work as part of a team, as well as independently as evidenced by application materials.

* Demonstrated organizational skills and attention to detail evidenced by prior work experience.

* Strong problem-solving skills evidenced by prior work experience.

* Excellent verbal and written communication skills as evidenced by application materials and interview process.

* Experience working with sensitive information with discretion to maintain confidentiality and security.

* Experience that required the ability to meet deadlines and adapt to changing priorities.

* Experience supporting an executive-level position or in higher education.

* Thorough knowledge of the structure, policies and procedures of KU.

* Experience with event planning.

* Knowledge of Adobe products for creating…