Lead Conference Assistant - Student

Position Overview

The Lead Conference Assistant (LCA) role in Housing & Residence Life works directly with Housing & Residence Life for on‑site summer programs, including group and individual stays. LCAs hold a twelve‑week, 40 hour per week, position with Housing & Residence Life from May 18, 2026, through August 8, 2026, with the opportunity to extend employment until August 15, 2026, depending on need.

The LCA position is tasked with assisting the Conference Coordinator team with training, scheduling, and providing overall leadership to the Conference Assistant (CA) team. LCAs will serve as a point of contact for select Camp and Conference groups and will guide CAs through preparations, check‑ins, check‑outs, closing of a group, and transition periods between summer and the academic year. Lead Conference Assistants will also assist with various Conference Assistant responsibilities such as front desk management, conference check‑in and out, building preparation, mailroom duties, and emergency response.

Each LCA will report to a Conference Coordinator and indirectly to an Administrative Associate, Hall Director, Complex Director, and/or Assistant Director, while also working collaboratively with various housing staff members. The nature of the Camps and Conferences program at the University of Kansas requires all LCAs to live on campus. Lead Conference Assistants are provided with housing as part of their compensation.

Additionally, if an LCA is terminated from their summer position, it may result in termination from a fall Senior Resident Assistant, Apartment Living Assistant, Resident Assistant, Proctor, or Food Board Manager role. As a representative of Housing & Residence Life, Student Affairs, and the University of Kansas, the Lead Conference Assistant must demonstrate commitment to the Mission and Values of Housing & Residence Life.

Building learning‑centered communities through individual support and respect.

• Engaging communities
• Vibrant physical spaces
• Effective administration

• Attend all conference staff weekly meetings, held Mondays 2pm-4pm, and a weekly camps and conferences leadership meeting.
• Serve as a point of contact for select groups and coordinate the details of their stay, inclusive of being present for check‑ins and check‑outs.
• Effectively and accurately perform administrative tasks related to hall and conference occupancy – maintaining key box inventory, check‑ins/check‑outs, lock outs, linen distribution, hall access card management, facility walk‑throughs, and other guest and resident service‑related functions.
• Manage camp and conference access cards and lead the distribution of camp materials, such as lanyards, key packets, tables, etc.
• Reconcile all information after check‑outs and complete the forms for billing.
• Ensure that all conference check‑ins and check‑outs are staffed appropriately.
• Assist housing operations in the management of facility requests for camps and conferences.
• Work with the conference assistant team to update and maintain accurate signage in the halls.
• Provide oversight of the linen management process and ensure accurate counts and records are maintained regarding linens available, soiled, and exchanged.
• Maintain regular communication with direct supervisor and other department personnel. This is inclusive of working with different representatives from Housing & Residence Life in the management of a group’s experience.
• Serve residents and guests through regularly scheduled front desk coverage.

• Provide co‑leadership to the Conference Assistant team, in collaboration with the Conference Coordinators and other Lead Conference Assistants.
• Serve as a contributing member of the staff team and be collaborative with Conference Coordinators, Occupancy Management, Desk Operations, Residence Life and Housing Operations staff members.
• Assist Housing & Residence Life staff and the Conference Coordinators in training Conference Assistants.
• Onboard new Conference Assistants into the role and help with familiarity within the role and housing facilities.
• Assist in scheduling and…