Administrative assistant

Mission

We are looking for a part‑time Administrative Assistant/Finance Assistant for a computational and theoretical laboratory  position will be based at Campus Biotech in Geneva.

• Manage funds and research grants, including budget tracking, monitoring of expenses, purchases, and inventory, as well as financial reporting (salaries, budget forecasts, invoices, travel reimbursements, and credit card expenses).
• Oversee the administrative management of staff and interns in coordination with HR, including recruitment support, accreditation, absence tracking, onboarding, offboarding, and overall employee lifecycle support.
• Handle travel arrangements and reimbursements for the professor and collaborators, as well as occasionally assist with seminars and conferences.
• Coordinate laboratory events.
• Help organize visitor stays, including travel, logistics, and accommodation.

• Fluency in English is essential; good command of French is also required.
• Ability to thrive in a multicultural environment and contribute to a young, dynamic team.
• Excellent organizational skills and ability to work independently while also following instructions, ensuring smooth and efficient collaboration with the professor and team members.
• High degree of accuracy, discretion, and reliability.
• Dynamic, efficient, open‑minded, and proactive, with strong prioritization skills and a pragmatic approach.
• Proficiency in Microsoft Office tools and readiness to learn university‑specific platforms.

• A dynamic and multicultural work environment within a world‑renowned multidisciplinary institution
• Attractive working conditions
• Opportunities for continuous training

Contract Start Date : 02/15/2026

Activity Rate Min : 20.00

Activity Rate Max : 50.00

Contract Type: CDD

Duration: 1 year fixed term contract, renewable

Reference: 1918