Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator Part Time

Glendale is the “green” business of Parkwood Holdings plc and has recently achieved its objective of becoming the UK’s largest green services provider. Glendale has the objective of continuing to grow whilst focusing on improved profitability.

Glendale’s core market is in Grounds Management. In recent years however the company has successfully diversified its range of green activities to include DEN: golf, horticulture, green waste recycling, environmental consultancy and Glendale Countryside which encompasses arboriculture countryside management.

The role of the Administrator can never be fully defined. The role will be ensuring that all contracts are managed effectively and all required reports and requests are completed on time.

The Administrator’s key responsibilities will be to provide a proficient secretarial and administrative support service.

• Provide reception cover for the Launceston Depot, ensuring telephone and email queries are actioned as appropriate.
• Type correspondence e.g. letters, memos and reports as directed.
• Receive incoming and post outgoing correspondence.
• Prepare statistical and financial information for the contract managers and produce reports as required.
• Prepare, process and monitor all invoices raised by the contract office.
• Monitor and chase all aged debt.
• Maintain all office stationery and other office consumable levels, arranging for replenishment through external suppliers when appropriate.
• Complete monthly wages for all staff.
• Maintain accurate staff personnel records, including recruitment correspondence, terms and conditions, training and induction, holiday and sickness records.
• Resolve employee queries regarding wages, holidays and terms and conditions of employment.
• File all correspondence in a timely manner including inputting onto computerized systems where appropriate.
• Ensure the office is clean, tidy and a pleasant environment in which to work.
• Manage estimates and forecast compilation with the contracts manager.
• Raise purchase orders for the contract.
• Take minutes at meetings, as and when required – both client and company.
• Undertake any other duties as may reasonably be required.

• Title:
  
  Administrator
• Reporting to:
  Mat Clarke
• Location:
  
  Lawhitton Launceston
• Hours of Work: 25 hours per week, Monday to Friday 9:30 – 14:30
• Salary: £12.60 hourly
• Pension:
  Eligible to join the Parkwood Group Pension Scheme 3 months after joining the company.
• Notice Period: 1 month