Assistant Registrar

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The Assistant Registrar will manage and maintain the academic records of undergraduate, graduate, and seminary students specific to the Ellucian Colleague database system. The primary goal of this position is to train and prepare the Assistant Registrar to manage all the functions and responsibilities of the Registrar in the absence of the Registrar. This includes but is not limited to, management of the registration process, grading process, program evaluation updates, and graduation processing.

Services are provided on a regular basis to students, alumni, faculty, administration, staff, parents, and visitors.

Position Title: Assistant Registrar

Reports to: Registrar

Required Qualifications: Bachelor's degree in management or related field. Master's degree preferred.

Preferred three years of experience in the field of academic administration. Competency and proficiency using computer database systems, experience in Colleague preferred.

• Work with the Registrar to manage a comprehensive records and registration office to effectively accomplish the goals and objectives of the Office as related to the Mission of the College and Seminary.
• Maintain academic records and database as well as archived academic records.
• Facilitate the transition to Ellucian Student Planning and Self-Service.
• Facilitate the implementation and optimization of new and existing technologies to enhance operational efficiency and user experience.
• Assist with the registration and grading processes.
• Assist with planning and preparation of Freshmen and Transfer Registration.
• Update the addition of program requirements for student program evaluations and document exceptions and waivers.
• Maintain the Registration and Records Portal Page.
• Assist with all major academic events (Graduation, Honors Convocation, Founders' Day, etc.)
• Assist with update of College Catalog.
• Process graduation applications and manage diploma orders.
• Coordinate cross‑registration with Graduate Programs, Seminary, IMF, Bearcat BEST, Seton Hill University, and University of Pittsburgh.
• Submission of Clearinghouse Reporting.
• Other duties as assigned.

• Although the operations of the Registrar's Office are cyclical, the nature of the work requires multi-tasking on the part of all office personnel. Planning and preparation for upcoming semesters is required while regular operations continue for the current semester.
• The Registrar's Office is a customer-service oriented office environment with regular interruptions, including walk-in customers, telephone, and email correspondence. The open-door policy promoted by the office required immediate attention and service.

Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life.

The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to any category protected by applicable federal, state or local law, including but not limited to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, protected veteran status, uniformed service member status or any other characteristic protected by law.

Entry level

Full-time

Administrative

Higher Education

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