Medical Records Clerk - Admissions Coordinator; DOH​/NMBHI

Overview

The New Mexico Behavioral Health institute - Meadows Long term Facility is located on Las Vegas, New Mexico. It provides long-term and skilled nursing service. the facility has 162 nursing home, skilled-nursing living beds. Services for residents are provided 24/7, focusing on maintaining or improving their physical, mental, and psychosocial well-being under a personalized plan of care developed by licensed health professionals

$16.50 - $24.75 Hourly
$34,320 - $51,480 Annually
This position is a Pay Band C2

The New Mexico Behavioral Health institute - Meadows Long term Facility is located on Las Vegas, New Mexico. It provides long-term and skilled nursing service. the facility has 162 nursing home, skilled-nursing living beds. Services for residents are provided 24/7, focusing on maintaining or improving their physical, mental, and psychosocial well-being under a personalized plan of care developed by licensed health professionals

This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.

The admissions Coordinator is responsible for ensuring that all processes and procedures meet the organization’s goals, expectations, regulations, and standards. The role involves managing day-to-day operations within the admissions department and assisting with public relations efforts to maintain and promote the nursing home’s image. The admissions Coordinator plays a critical role in interacting with prospective residents, their families, and referral sources, helping to ensure smooth and efficient admissions into the facility.

• Oversee admissions to ensure all processes, goals, and regulations are met effectively and efficiently.
• Mentor, provide career coaching, and arrange training opportunities for team members to enhance their professional growth.
• Make informed, effective, and timely decisions regarding admissions, considering potential impacts and implications on the nursing home.
• Communicate the nursing home’s policies and perspectives clearly and convincingly to families, residents, and external partners.
• Stay up to date on changing policies, laws, regulations, and industry trends affecting the healthcare and senior living sectors.
• Actively listen to clients, residents, and their families, clarifying information and addressing concerns as needed.
• Prepare and maintain detailed reports on admissions data and related metrics to track performance.
• Identify and analyze challenges within the admissions process, generate solutions, and make recommendations for improvements.
• Develop and maintain strong relationships with local healthcare providers, referral sources, and external partners to ensure smooth and ongoing resident admissions.
• Collaborate with the marketing department to build strategies that align with the organization’s goals and increase the nursing home’s visibility.
• Assist in maintaining contact with potential residents, their families, and community organizations to promote the nursing home’s services.
• Help coordinate public relations initiatives, such as attending events and representing the nursing home in community outreach efforts.
• Oversee large-scale coordination of internal and external services during the admission process to ensure seamless experiences for incoming residents.
• Enter and manage data in required systems (PCC, SS, State Portal) to ensure accurate record-keeping and compliance.
• Assist the Administrator or Assistant Administrator with additional projects and tasks as directed.

The primary customers are the future residents and those who are unable to live in their respective communities due to failing health.

• Administrative Duties:
  Keep accurate records and all other required documents; participate in meetings, committee meetings, and events as required.
• Admissions Application Review:
  Evaluate applications to determine eligibility based on requirements; ensure all required documents are received and accurately recorded in the institution’s database.
• Secretary duties
• Compliance and Safety:
  Comply with all laws and regulations.
• Operational…