Senior Licensing and Lease Administrator

Senior Licensing and Lease Administrator - Role Overview

This exciting opportunity with Dollar Loan Center, based in Las Vegas, Nevada supports two core functions:

(1) licensing operations for our short-term lending business as we expand into new territories (with a strong focus on Wisconsin this year), and

(2) tenant-side lease administration for a portfolio of 90+ locations across Nevada, Idaho, Wisconsin, and Utah.

This is not a landlord/property management position. You will support the company by maintaining lease records, tracking critical dates, reconciling rent and CAM (Common Area Maintenance) charges, and supporting acquisitions by drafting LOIs and reviewing leases for key business terms.

Dollar Loan Center offers a dynamic, entrepreneurial work environment in a relaxed atmosphere with all the benefits - Medical/Dental/Vision/401k/generous PTO plan etc. This is a full time, work from office role. See more about this opportunity below and apply today!

Licensing Operations (Expansion and Renewals)

• Research licensing requirements at the state, county, and city level for targeted expansion markets (Priority: Wisconsin, Southern Utah, and Northern Idaho).
• Prepare, submit, and track licensing applications, renewals, and updates (including required supporting documentation and checklists).
• Maintain organized, audit-ready licensing files, renewal calendars, and status reporting for internal stakeholders.
• Coordinate internally with the Compliance Department so any regulator-facing communications are handled through the appropriate channels (no regulator interaction required in this role).

Lease Administration (Tenant Perspective) – 90+ Locations

• Maintain accurate lease records (leases, amendments, renewals, notices) and ensure timely routing and storage of executed documents.
• Track critical dates (renewals, expirations, notice windows, rent escalations, options) and proactively flag upcoming decision points.
• Manage landlord relationships and lease-related correspondence (notices, documentation requests, payment questions).
• Reconcile monthly rent statements and validate annual/periodic reconciliations; coordinate with Accounting and landlords to resolve discrepancies.
• Review and reconcile CAM/operating expense statements, request back-up documentation, and identify discrepancies for follow-up based on lease language.

Visual Lease (System Maintenance and Reporting)

• Maintain lease data integrity in Visual Lease (documents, key terms, obligations, options, critical dates, rent schedules, and reporting), under oversight of the Real Estate Manager.
• Support standardized reporting and data hygiene so the portfolio is consistently accurate and decision-ready.

Acquisition / Expansion Support (Tenant Side)

• Draft Letters of Intent (LOIs) from company-provided templates at the request of the CEO and/or Real Estate Manager.
• Review proposed leases and amendments for key terms and identify deal points (term/options, rent structure, escalations, CAM language, repair obligations, assignment/subletting, signage, default/notice provisions, etc.).
• Provide concise summaries and actionable feedback to leadership and brokers to help keep deals moving and ensure leadership expectations are reflected in drafts.

Required

• 4+ years (Senior) in lease administration, contract administration, real estate coordination, licensing operations, or similar operations/legal-adjacent work.
• Intermediate Excel skills (comfortable with reconciliations, variance checks, and formulas).
• Strong attention to detail and the ability to manage multiple deadlines with minimal oversight.
• Clear written and verbal communication skills and comfort working cross-functionally (Finance, Real Estate, Compliance, brokers, and landlords).

Preferred

• Bachelor s Degree or equivalent experience preferred.
• Experience preparing and submitting licensing applications and renewals.
• Experience reconciling CAM/operating expense statements and interpreting expense language.
• Experience with Visual Lease or comparable lease administration software.

All offers of employment at Dollar Loan Center are contingent upon clear results of a thorough background check. Background checks will be conducted on all final candidates and on all employees who are promoted, as deemed necessary.