Ag Legal Secretary

Overview

Legal Secretaries within the Attorney General's Office (AGO) perform specialized, complex project and case management duties for attorneys, the executive team, and other staff within the AGO to include, but not limited to, conducting research; preparing administrative, civil, criminal, legal and general documents, pleadings, and published materials; calendaring; maintaining records; assisting on legal argument preparation for all courts, bodies, and other entities;

and assisting with problems and inquiries which are of a legal and general nature. Under general supervision, incumbents perform the full range of legal secretarial duties for the work unit.

• Graduation from high school or equivalent education and three years of legal secretarial experience; OR one year of experience as an AG Legal Secretary Trainee in Nevada State service; OR an equivalent combination of education and experience as described above.

• Provide specialized legal secretarial project and case management duties for the AGO, other departments, agencies, boards, and commissions, within the State, and other professional legal and general staff; respond to, or handle inquiries on a variety of matters such as the status of pending projects and cases.
• Research, draft, format, and prepare legal and general documents, pleadings, and published materials, including materials requiring specific knowledge of applicable rules, operational methods, policies, procedures, and jurisdictional requirements, all of which are subject to professional staff review; proofread and review for proper citations.
• Process and file documents, pleadings, and published materials with appropriate courts, quasi-judicial bodies, and other entities, in accordance with the specific and applicable rules, operational methods, policies, procedures, and jurisdictional requirements of each court, body, or entity, including researching and following the manner of filing and established timelines; track responses and receipts due upon or after submittals/filings, and dates for other required actions subsequent to submittals/filings.
  
  Where appropriate, have documents, pleadings, and published materials served in accordance with specific and applicable rules.
• Gather, compile, organize, and prepare relevant material for professional staff to use in legal and general proceedings, meetings, and professional settings; review project and case files and references to obtain information needed by professional legal and general staff; locate and verify specific and abstract information from projects and case files and records; and verify the accuracy of citations and quotations by researching and checking legal sources and rules.
• Establish and maintain legal and general documents and pleadings filing and cross-filing systems as necessary; record project and case inventory information to maintain accurate records and provide for efficient retrieval of information; prepare project and case files for archiving and storage in compliance with established retention schedules.
• Research and maintain technical applications and related information of portals, dashboards, systems, and programs to ensure registration, filing, and retrieval of documents, pleadings, and published materials from courts and bodies.
• Provide general and specific information to State and local governments, attorneys, in and out-of-state court personnel, individuals and personnel involved in transmitting or serving documents and pleadings, the executive team, various office personnel, and the public; act as liaison between professional legal staff, departmental personnel, and the public; gather and research information related to consumer complaints, public records requests, inquiries, restitution, and forfeiture;
  
  determine what information may be provided, and which requests must be referred to professional legal staff and/or the executive team; refer certain inquiries to another State agency, board, or commission, applicable court, body, federal agency, or entity if necessary.
• Open and review incoming postal and electronic mail and determine priority of professional legal staff’s attention when routing; mail postal items according to postal and statutory requirements and electronic items according to statutory requirements and policies; maintain multiple calendars for professional legal staff’s appointments, due dates for documents, pleadings, and published materials, court and administrative appearances, conferences, meetings, and other engagements;
  
  schedule meetings and trainings; make travel arrangements as necessary; track and process payments and travel claims; and prepare and type requisitions and purchase orders, as required.
• Under general supervision, incumbents perform the full range of duties outlined in the series concept. This is the journey level of the series.
• Perform related duties as assigned.
• Working knowledge of: case and project management; legal practices and procedures for…