Insomniac - Production Payroll & Onboarding Coordinator

Insomniac - Production Payroll & Onboarding Coordinator

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Insomniac is looking for an enthusiastic and passionate Production Payroll & Onboarding Coordinator to support the Production HR team with event‑based onboarding and payroll processing. This position reports to the Production HR Business Partner and requires full in‑office presence.

• Coordinate end‑to‑end payroll processing for 5,000 seasonal, non‑exempt employees across multiple states on a bi‑weekly and weekly basis during busy seasons; audit submissions for accuracy and compliance.
• Stay current with federal and state payroll laws and regulations to ensure compliance.
• Collaborate with HR and festival managers to verify and process time and attendance data; monitor and support updates to staff rosters for each event.
• Support onboarding of high‑volume new hires in Workday, Accurate, and HSI, including data entry, verification, outreach communications, and reconciliation.
• Coordinate with festival managers to ensure timely payroll submission and payment of all onboarded employees.
• Maintain accurate labor coding and wage allocations per shift.
• Provide excellent customer service by addressing employee payroll inquiries and resolving issues promptly.
• Manage payroll‑related email communications and monitor group email daily.
• Update project‑management tools to track status of all required tasks.
• Provide onsite support to the Production HR team at shows as needed.
• Perform additional payroll and HR audit duties or special projects as required.
• Work flexible hours, including overtime upon management approval, to accommodate busy seasons and urgent business needs.
• Travel domestically to event sites several times per year.

• Bachelor’s degree in Business, Accounting, Finance, or equivalent.
• Minimum 2 years of experience in high‑volume or seasonal hiring and payroll cycles.
• Knowledge of wage‑and‑hour laws, tax laws, and related regulations.
• Experience with HRIS and payroll systems;
  Workday experience preferred.
• Experience with onboarding or background‑check systems.
• Strict confidentiality of sensitive payroll and employee information.
• Strong problem‑solving and troubleshooting skills for payroll/time‑keeping discrepancies.
• Proficiency in Microsoft Excel and time‑keeping software.
• Ability to manage multiple deadlines with urgency and accuracy.
• Knowledge of the I‑9 verification process.
• Flexible with evolving duties and schedules.
• Works well under pressure with close attention to detail and organization.
• Excellent verbal and written communication skills.

• Must tolerate loud noise levels and busy environments.
• May work in extreme temperature climates on site at events.
• Must be willing to travel to work events during holidays, evenings, and weekends as required.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, citizenship, race, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity and expression, sexual orientation, intersectionality, or any other basis protected by applicable law.

Insomniac will make reasonable accommodations for applicants with disabilities and will provide religious accommodations on a case‑by‑case basis.

The preceding job description indicates the general nature and level of work performed by employees within this classification. Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner.

Hourly Pay Range: $20.00 – $25.00 USD (California salary transparency disclosure).

Entry level

Full‑time

Human Resources – Entertainment Providers