Health Info Coordinator

The Division of Public and Behavioral Health, Southern Nevada Adult Mental Health Services (SNAMHS) is recruiting for a Health Information Coordinator 2 located at Rawson-Neal Psychiatric Hospital. The incumbent will work in conjunction with the Health Information Services (HIS) Director, Forensic Clinical Staff, and HIS forensic staff to coordinate legal filings for patients; supervise, coach, and counsel assigned staff members through effective delegation and instruction;

develop clear and concise professional communications; develop and produce accurate, valuable statistical reports; accurately maintain a standardized filing system; describe and explain technical policies, procedures, and standards related to medical records; perform quality improvement activities; accurately copy and/or transcribe medical and court information; utilize a computer to enter, access and retrieve information and create reports. Ensure compliance with Joint Commission and CMS standards, as well as established laws, regulations and SNAMHS policies.

Positions allocated to this series have primary responsibility for coordinating the systematic storage, maintenance, retrieval, retention and release of health information for a comprehensive medical/clinical records system in compliance with applicable standards and licensing requirements, regulations, policies and procedures. Incumbents work in environments such as psychiatric outpatient clinics or inpatient hospitals, facilities for individuals with intellectual or developmental disabilities, skilled nursing facilities, intermediate care facilities, student health clinics, a high security mental health facility, or a prison facility in a clinic, medical infirmary and/or mental health unit for the treatment of the medically and/or mentally ill offenders.

Associate's degree from an accredited college or university in Health Information Administration, Health Information Technology, or closely related field and one year of experience in the medical records department of an inpatient hospital, skilled nursing facility, mental health clinic, large multi-specialty medical practice, facility for individuals with intellectual or developmental disabilities or free standing clinic which included initiating and maintaining medical/clinical records, releasing information in accordance with established laws, rules and regulations, maintaining confidentiality, and working with staff, patients and the general public;

OR one year of experience as a Health Information Coordinator I in Nevada State service; OR an equivalent combination of education and experience as described above.

Serve as liaison between the facility and survey teams from regulatory agencies and accrediting bodies by providing requested information and ease-of-access to medical records.

Prepare reports by researching various sources, ascertaining accuracy of information, compiling statistics, and summarizing findings in order to display health care data for administration, medical staff, and licensing, regulatory and accrediting agencies.

Participate in facility committees which develop, interpret and disseminate health information policies and procedures including determining the content of medical records, developing new forms, quality improvement activities, and other projects as assigned.

Prepare and maintain medical/clinical records according to facility standards and accepted filing methods and procedures; create new records; file documents in appropriate sections; thin and purge records according to established facility policies and procedures; archive records of patients no longer receiving services; provide technical assistance and training to facility staff regarding records maintenance practices.

Participate in quality improvement activities such as auditing records; verify completeness, flag deficiencies, notify appropriate personnel regarding deficiencies, and follow up until record is complete and properly documented; compile data, statistical reports and results of quality improvement audits as required.

Request and enter health information received from external sources including hospitals, clinics, physicians, laboratories and other providers to maintain complete and accurate medical records.

Maintain record and patient confidentiality in accordance with rights to privacy and related laws and regulations; control access to records and authorize release of information according to legal, facility and regulatory requirements; release information upon receipt of properly executed consent agreements or court orders; and protect patient identity when preparing reports for legal, licensing, or certifying agencies.

Prepare and maintain summaries, indexes and registers related to medical/clinical records to ensure efficient access and retrieval of data.

Perform administrative support duties related to medical office activities such as scheduling appointments and transcribing information as needed.

Perform related duties as…