Insomniac - Inventory Coordinator, Elevated

Insomniac – Inventory Coordinator, Elevated Experiences

2 days ago Be among the first 25 applicants

Do you enjoy dance music? Do you excel at elevated customer experience? Then you’re in luck! We are looking for a highly motivated self‑starter who embodies both a passion for dance culture and a love of the event operations space. Is this you? Read on…

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state‑of‑the‑art lighting, pyrotechnics and sound design, large‑scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac’s events have taken place in 13 countries across five continents. The company’s premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

Insomniac is seeking an Inventory Coordinator, Elevated Experiences to support the planning, organisation, and movement of all Elevated Experiences inventory across multiple shows. This role reports into the Director of Elevated Experiences and plays a critical part in ensuring the department’s gear is clean, accounted for, prepped, transported, and returned efficiently and accurately.

• Own and complete all warehouse pullsheets, ensuring accuracy, organization, and readiness for load‑out.
• Inventory Tracking including maintaining an accurate and up‑to‑date inventory tracking system.
• Working closely with the Show Leads, Managers, and Project Managers of Elevated Experiences to identify damaged, missing, or unusable inventory and escalade for repair, replacement, or disposal.
• Track inventory throughout the event lifecycle: pre‑show pulls, on‑site arrival, daily counts, load‑out, and warehouse return.
• Coordinate trucking, logistics, and scheduling for transport of inventory to and from shows, ensuring accurate manifests and on‑time delivery.
• Assist with organisation, labeling, and storage systems to keep warehouse inventory streamlined and audit‑ready.
• Support on‑site operations as needed during load‑in/load‑out to ensure inventory is placed correctly and logged accurately.

• Proven experience in project management for live events.
• Strong understanding of Inventory Management.
• Excellent communication and collaboration skills.
• Ability to work under pressure and adapt to changing event dynamics.
• Highly organised with sharp attention to detail; strong ability to prioritise in fast‑paced, high‑pressure environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to lift up to 50 lbs and work on‑site for extended periods when needed (load‑ins/load‑outs).

• Must be able to tolerate loud noise levels and busy environments.
• May work in drastic temperature climates.
• Must be willing to frequently travel to work events during holidays, evening and weekend hours, as required, to meet deadlines.
• Must be comfortable working on festival sites, including long periods of standing, walking, or assisting with physical tasks during load‑ins and load‑outs.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants…