Labor Coordinator

Job Details

Level
:
Experienced

Job Location
:
St Chatsworth, CA 91311

Position Type
:
Full Time

Salary Range
: $65,000.00 - $65,000.00 Salary/year

Travel Percentage
:
Up to 25%

Job Category
:
Production

About Live Events

At Live Events, we create unforgettable live experiences. Our teams produce fireworks, special effects, drone shows, lighting, audio, video, rigging, and full-scale event production for major concerts, festivals, sporting events, corporate gatherings, and community celebrations across the country.

We deliver end-to-end production solutions that bring creative visions to life. From high-energy touring shows to large-scale special events, we combine precision, innovation, and technical expertise to make every moment extraordinary.

Our Values

Safety | Respect | Initiative | Drive | Passion

These principles guide our work, our teams, and every show we produce. If you thrive on big ideas, bright lights, and bold productions, you’ll feel right at home.

Position Summary / Objective

The Labor Coordinator is responsible for managing technician schedules, tracking availability, coordinating crew staffing, and ensuring accurate show pay. This position serves as a key liaison between technicians, the Pre-Production department, and the Travel and Freight team. The Labor Coordinator must be organized, detail-oriented, and capable of working independently under tight deadlines while maintaining strong collaboration across teams.

Essential Functions

The following duties represent the primary responsibilities of the role. This list is not exhaustive. The individual in this position will perform additional tasks as assigned, adhere to all provisions of the Employee Manual, and participate in company initiatives and projects.

Labor Scheduling & Coordination

• Maintain the current labor schedule.
• Track technician availability and document/update booked shows.
• Contact personnel for availability, pre-confirm, and schedule.
• Resolve crew issues, verify daily requirements, confirm availability, and adjust crew size as necessary.
• Coordinate and communicate confirmed staffing with the Travel and Freight team.

Crew Management & Staffing

• Utilize client staff lists to fill crew requirements with the most qualified employees available.
• Confirm technician show pay is accurate at the completion of each show.
• Create and distribute show rate sheets to technicians.

Records & Documentation

• Upload and maintain technician records regarding licenses and travel documents.

After-Hours Support

• Provide on-call labor support for changes, cancellations, and no-shows.

Work Environment

This job operates in an office and warehouse environment. This role routinely uses standard office equipment such as laptop computers, smartphones, office phones and other standard office equipment. This role involves ongoing communication with internal employees and external contacts--via phone, email and any other professional means of communication necessary to complete the essential duties of the position.

Physical Demands

The person in this role must be able to remain in a stationary position 50% of the time and must move about occasionally inside the office to access file cabinets, office machinery and to have routine contact with individuals in the office and/or warehouse.

Position Type / Expected Hours of Work

This is a full-time position. Hours of work are typically an 8 hour day- in addition to a 1 hour unpaid lunch. This person in this role will typically work an 8am to 5pm schedule, except during high volume sales periods when evening and weekend work may be required. This position at some times during the year will require overtime, and the labor coordinator may also receive calls after hours regarding emergency permitting questions.

Calls taken after hours should be added to weekly hours worked.

Travel

This position requires infrequent travel, less than 25%. Travel may be mixed -- local, outside of the local area, and overnight.

Required Education and Experience

• Two years of experience supporting labor staffing using both manual and automated labor systems (entertainment industry experience highly preferred)
• Strong organizational skills with ability to work under tight deadlines with accuracy
• Excellent computer skills, including Microsoft Office suite;
  Netsuite preferred but not required
• Ability to work independently with minimal supervision while collaborating effectively with team members
• Good knowledge of labor staffing principles and practices
• Pleasant phone demeanor and professional communication skills
• Excellent problem-solving skills
• Bachelor’s degree in a related field preferred; equivalent workplace experience acceptable