Executive Assistant

We are seeking a resourceful and proactive Executive Assistant to support our executive team. This role is ideal for someone who enjoys solving problems, coordinating across teams, and handling a variety of tasks with flexibility and professionalism.

• You will serve as a trusted partner to executives supporting both business and occasional personal needs while ensuring smooth operations and communication across time zones.
• The ideal candidate is fluent in Spanish and English, thrives in a dynamic environment, and is open to occasional travel and responsibilities outside of the traditional job scope.

• Provide high-level administrative support to executives, including managing calendars, scheduling meetings, booking travel and preparing expense reports.
• Coordinate communications and logistics across departments, stakeholders and global time zones.
• Organize and manage internal meetings, strategic projects, and offsite events.
• Prepare professional documents including presentations, reports, and internal communications.
• Assist with both professional and occasional personal tasks for executives.
• Use technology to streamline administrative processes and track tasks or projects efficiently.
• Must be capable of exercising sound judgment and maintaining strict confidentiality when exposed to sensitive information related to business operations, leadership and personal matters.
• Communicate fluently in both English and Spanish, serving as a liaison when needed.
• Anticipate executive needs and proactively find solutions to potential challenges.
• Be available for occasional after-hours coordination and limited travel as needed.
• Willingly take on additional tasks or responsibilities outside the standard role when needed.

• Fluent in English and Spanish (written and verbal)
• Technical proficiency, including normal office software (Microsoft, Google, Slack, Etc.) as well as common AI platforms and other tools.
• Excellent internet skills are a plus.
• Strong organizational, time management and prioritization skills.
• Effective communicator who can work comfortably across teams and cultures.
• Will be expected to work outside of standard business hours to effectively support Executives across multiple time zones.
• Flexibility and responsiveness are key to success in this role.
• Flexible, adaptable and open to travel.
• The successful candidate will be someone who is trusted to consistently demonstrate confidentiality, integrity, and professionalism in all communications and tasks.
• Self-starter with a problem-solving mind-set and strong attention to detail.
• Positive, can-do attitude with a willingness to go above and beyond.

• Heath, Dental, Vision, Life and other benefits that begin within a month
• Generous vacation allowance in addition to company paid holidays
• 401(k) with company match
• Reimbursement for internet, cell phone and gym/wellness activities