Assistant Project Manager; HCC

Position: Assistant Project Manager (HCC)
Summary Duties and Responsibilities:

Perform the duties necessary to assist in the management projects and support the field operations of the organization. Implement procedures and policies of HCC. Report (written and verbal) pertinent information to the immediate supervisor. Also responsible for performing a variety of accounting, administrative, permitting, and subcontract management duties.

Essential Functions and Work Duties:

The following essential functions of this position are performed personally, in cooperation with the supervisor, and/or in coordination with other staff. Additional work functions and duties may be assigned.

• Provide administrative support to the assigned project manager and other staff of HAND Construction Company.

Administrative

Telephone calls to subcontractors, vendors and government agencies to pick up/return plans.

Coordinates specific work tasks with other personnel within the department as well as with other departments in order to ensure the smooth and accurate flow of information.

Prepares SWPPP and Dust Control permits.

Drawings

Manage document log and plan distribution

Log all drawings (new sheets and revisions) into Procore and shared drive.

Manage the plan check and permitting process

Manage the revision process

Verify/coordinate with reprographic company to ensure their files are updated with any new and revised plans.

Prepare distribution transmittals to track all drawing distributions.

Order drawings electronically, as necessary, for subcontractors, and HAND Construction.

Maintain an accurate set of plans: revised sheets are inserted and the old sheets are X'd out, but not removed.

Make sure the field has the documents necessary to build the project.

Manage RFI's

Procurement process

Prepare bid notices and advertisements.

Coordinate with local municipalities for pre-bid conference and bid opening dates.

Prepare project manual.

Coordinate bidding document process with reprographic company and plan rooms.

Prepare requests for proposals (RFP's).

Modify scopes of work, update constantly as new issues arrive.

Answer questions of bidders and/or forward to EVP for review.

Prepare subcontract abstract and schedules of value.

Subcontracts

Prepare abstracts.

Prepare separate boilerplate contracts for all new projects. Each boilerplate is customized for the project, and includes ownership, lender, scopes of work, insurance requirements, lien releases, schedules of value, and plan logs.

Update verbiage in contracts, for compliance with governing statutes, insurance requirements, etc. as necessary.

Manage contract preparation by contract administrator.

Review contract for correctness prior to be sent to subcontractor.

Review subcontract when returned from subcontractor to ensure all contract documentation is received before EVP signs.

Analyze bid proposals and change order requests.

Manage the submittal process.

Schedules

Proficiency in scheduling nomenclature

Be able to update progress.

Share suggestions about activities (add, remove, modify)

Accounting

Set up new vendors and subcontracts into the accounting database.

Review all subcontractor invoices and verify either as subcontract work or change order/purchase order work and bring questionable items to supervisors.

Cost code invoices for payment from appropriate budget allocations.

Prepare change orders to subcontracts, and follow-up with subcontractor on signing and returning these.

Enter approvals into Timberline for all signed change orders.

Assist the accounting staff in requesting final, progress and retention billings from subcontractors.

Utility Coordination

Complete required utility forms for all utility companies (NV Energy, Embarq, COX, and Southwest Gas).

Coordinate with electrical engineer for accurate information.

Submit forms to utility companies along with a set of drawings for review.

Coordinate for Pre-design meetings if required.

Follow up with utility companies for design time frame

Orders Jones Valves from LVVWD for temporary construction water usage.

Prepare for meter sets.

Project Close Out

Send out Notice of Completions to Subcontractor via certified mail

Send out warranty request letters

Prepare (3) Owner Manuals; should include warranty letters, maintenance manuals and as-builts

Distribute Owner's Manual to HPM and Property

Provide a current set of plans to Property

Process bond releases

Clean up all the files and plans and move to storage.

Collate all revisions into one final "as-built" set for records storage.

• Maintain a clean, organized, and orderly field office always.
• Maintain positive relationships with subcontractors and consultants.

• Assist on other projects as needed.

• Interact with office staff as needed.

Other Functions and Work Duties:

• Perform other duties as from time to time may be determined necessary for the well-being of the total operation.

• Coordinate specific work tasks with other personnel within the department as well as with other departments to ensure the smooth and accurate flow of work and information.

• Work closely with consultants on…