AR AP Administrative Assistant

Schedule

Schedule: Monday–Friday, 6:00 AM – 2:30 PM

Pay Rate: $20.00 – $23.00 per hour
Industry: Construction / Finishing Services

We are seeking a highly organized and detail-oriented Accounts Receivable & Accounts Payable Administrative Assistant to support our growing, family-owned finishing business. In this role, you will work closely with the Owner, Field Supervisor, and customers while managing time-sensitive financial and administrative tasks. This position is ideal for a dependable self-starter who enjoys working independently, multitasking, and contributing to a collaborative team environment.

• Manage Accounts Receivable and Accounts Payable functions, ensuring accuracy and timeliness
• Process invoices, payments, and billing in Quick Books
• Communicate professionally with designers, homeowners, general contractors, vendors, and internal staff
• Respond promptly to time-sensitive phone calls, emails, and customer inquiries
• Provide excellent customer service with clear, positive communication
• Track jobs, schedules, and project details using Excel
• Assist with job tracking, scheduling, and administrative reporting
• Coordinate with multiple departments to support daily operations
• Maintain organized records and documentation, including contracts when applicable
• Identify and resolve issues efficiently through effective problem-solving

• Strong written and verbal communication skills
• Exceptional attention to detail and organizational skills
• Ability to multitask and manage time effectively in a fast-paced environment
• Self-motivated, dependable, and team-oriented
• Professional demeanor when interacting with customers and contractors

• Minimum 3 years of office/administrative experience
• Quick Books proficiency (required)
• Microsoft Office Suite proficiency (Outlook, Word, Excel)
• Previous Accounts Receivable and/or Accounts Payable experience (preferred)
  Experience with construction software and construction contracts (a plus)
• Prior construction industry experience (preferred)
• Valid driver's license