Proposal and Administration Specialist

Position Title: Proposal and Administration Specialist

Location: National Capital Region with remote/telework option

Employment Type: Part-time

Organization: PFCGOC: PFC Federal/Synergy Solutions, Inc

Salary: $20.00–$25.00 hourly

Synergy Solutions, Inc. (Synergy)—a purpose-driven, Service-Disabled Veteran-Owned Small Business (SDVOSB) within the PFC Group of Companies, is seeking a detail-oriented, proactive Proposal and Administration Specialist to support our Project Management Office (PMO). This part-time position is an excellent opportunity for candidates passionate about administrative excellence, government proposal development, and collaborative team environments. The position offers flexibility with a primary location in the National Capital Region, complemented by remote/telework options.

The proposal and administration specialist will exemplify Synergy’s PILOT Core Values—Professionalism, Integrity, Loyalty, Ownership, and Teamwork—while driving accuracy, timeliness, and continuous improvement.

• Proposal Development Support:
  • Assist in the preparation and submission of compliant, high-quality proposals in response to government RFPs, RFIs, and RFQs under supervision of the Proposal Manager.
  • Coordinate the collection, organization, and formatting of proposal content, resumes, and past performance materials from internal and external stakeholders.
  • Contribute to the development and review of technical, management, and pricing volumes, ensuring alignment with solicitation requirements.
  • Track proposal due dates, deliverables, and team assignments, and maintain detailed records of proposal activities.
  • Participate in color team reviews, editing and proofreading narrative for clarity, compliance, and consistency.
• Administrative and PMO Support:
  • Provide routine administrative support to the PMO, including scheduling meetings, preparing agendas, managing correspondence, and maintaining project documentation.
  • Assist with the compilation and quality assurance of deliverables and reports for project and contract requirements.
  • Support ad-hoc research, data entry, and document management tasks as directed by project leadership.
  • Uphold confidentiality and attention to detail when managing sensitive and proprietary information.
• Communication and Team Coordination:
  • Serve as a central point of contact for internal teams and business partners regarding proposal and administrative requests.
  • Liaise with subject matter experts, business development leads, and external partners to ensure timely receipt and integration of proposal sections and supporting data.

• Associate’s degree or equivalent experience in business administration, communications, English, or related field; bachelor’s degree preferred.
• Minimum of one-year professional experience in a business or administrative setting; experience supporting government proposal efforts strongly preferred.
• Exceptional written and verbal communication skills, with proficiency in grammar, editing, and formatting.
• Strong organizational skills, ability to manage multiple concurrent priorities, and keen attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document collaboration tools.
• Ability to work independently with minimal supervision in a fast-paced, deadline-driven environment.
• Demonstrated discretion with sensitive, confidential, and proprietary information.

• Competitive hourly wage of $20.00–$25.00 commensurate with skills and experience.
• Flexible work schedule to accommodate part-time status and telework arrangements.
• Opportunity to gain hands-on experience in federal contracting and proposal development.

Synergy Solutions, Inc. is an Equal Opportunity Employer, committed to diversity and inclusion. Veterans and individuals with disabilities are encouraged to apply.

For consideration, please submit your resume and a cover letter outlining your interest and relevant experience.