Administrative Assistant , Department of Management and Entrepreneurship, Lee Business School

Administrative Assistant 3, Department of Management and Entrepreneurship, Lee Business School [R0150756]

University of Nevada Las Vegas – Full-time – Las Vegas – Negotiable – Advanced (5-10 yrs)

The University of Nevada, Las Vegas invites applications for the Administrative Assistant 3 position in the Management & Entrepreneurship Department of Lee Business School.

The Administrative Assistant is the operational backbone of the Department, partnering with the Chair, faculty, graduate program leaders, and students. The role manages daily administrative, financial, scheduling, personnel, and operational functions, ensuring smooth departmental operations.

• Create and submit expense reports in Workday.
• Reconcile and approve departmental PCard transactions.
• Monitor departmental accounts and track expenditures.
• Process travel authorizations and reimbursements for faculty and visitors.
• Assist with budget tracking and prepare financial summaries for the Chair.
• Enter financial transactions and maintain accurate account records.

• Enter and maintain the Department’s academic schedule in MyUNLV.
• Coordinate course scheduling, classroom assignments, and resolve time/room conflicts with the Registrar.
• Collect syllabi, textbook information, and instructor documentation.
• Communicate scheduling updates and academic deadlines to faculty.

• Process hiring paperwork for part‑time instructors, graduate assistants, and faculty assistants.
• Prepare employment documents in compliance with university, state, and federal guidelines.
• Coordinate onboarding logistics, including keys, electronic card access, and workspace setup.
• Assist with visa‑related documentation for visiting or international faculty.
• Support supervision and coordination of graduate assistants.

• Manage the Chair’s office workflow, screen calls and visitors, and prioritize requests.
• Draft and edit correspondence on behalf of the Chair.
• Compile reports and data for accreditation (e.g., AACSB), university reporting, and departmental planning.
• Support faculty with operational needs including travel, licensing, procurement of teaching/research materials, and classroom access.

• Assist students with enrollment questions, internship documentation, transfer credit requests, and program‑related forms.
• Monitor and respond to the departmental email account.
• Serve as a knowledgeable resource for degree requirements and departmental procedures.

• Coordinate faculty meetings, orientations, advisory board meetings, and department events.
• Arrange travel, parking, catering, and reimbursements for speakers and candidates.
• Order and maintain office supplies, swag, and equipment.
• Submit facilities and maintenance requests; coordinate office moves and room scheduling.
• Order and track keys and building access.

• Maintain contact lists for alumni, employers, and advisory board members.
• Assist with departmental website updates and social media coordination.
• Serve as liaison between the Department and other Lee Business School and UNLV offices.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple competing deadlines. It demands sound judgment, discretion with confidential information, and the ability to independently interpret university policies.

The successful candidate will be proactive, solutions‑oriented, and comfortable navigating university systems while serving as a central communication hub for the Department.

This position is considered essential and is not eligible for Flexible Work Schedule (FWS).

The position will be housed in the Management & Entrepreneurship Department of the AACSB‑accredited Lee Business School. The department has 14 full‑time faculty across Management and Entrepreneurship. Lee Business School is among the top 2% of business colleges worldwide and offers 10 undergraduate majors, 12 minors, and seven graduate…