Receptionist - Summerlin North Association Management Office

Dedicated to innovative placemaking, Howard Hughes Communities is the real estate platform of Howard Hughes Holdings Inc. (NYSE: HHH) and is recognized for its ongoing commitment to design excellence and to the cultural life of its communities. Building on that foundation, we foster a culture of curiosity that empowers every employee to shape their own story within our organization.

The Receptionist serves as the face and first impression of The Howard Hughes Corporation for all internal and external clients. In this role, the Receptionist is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. The ideal candidate for this role maintains the utmost professionalism, superior customer service, can anticipate needs for all office events and is able to manage ad hoc projects as needed.

• Serve as the first point of contact for all visitors and direct them to the person or people they are scheduled to meet.

• Partners with support teams to develop office efficiencies to support executive and employees  in-office experience.

• Answer incoming phone calls and direct them to appropriate person or department; screen incoming phone calls as appropriate and transfer as necessary.

• Provide administrative support to various departments in the Summerlin Association Management Offices on an as needed basis.

• Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests.

• Keep traffic flowing in the lobby (deliveries, people waiting for meetings, answering questions, etc.).

• Mail (incoming, outgoing, internal distribution)

• Pick up any incoming mail, sort as required.

• Place all internal mail in the designated department sorters located in the mailroom.

• Postmark outgoing mail and deliver to mailroom or package centers.

• Be proactive during downtime and ask other departments if they need any assistance.

• Other general administrative duties as assigned.

• Monitor and respond to various email inboxes.

• Monitor voicemails and return calls. When necessary, forward voicemails via email of reported resident concerns to staff.

• Assist with the distribution of homeowner paint palettes.

• Assist with filing, copying, mailings as needed.

• Perform other administrative tasks as assigned and as necessary to support management staff.

• Assist other departments with projects, as requested.

• HS Diploma/GED.

• Punctual.

• Always maintain a professional appearance. This person is a reflection of our entire company.

• Strong writing skills

• Professional interaction with clients and vendors.

• Build positive working relationships with employees at all levels within the organization.

• Be resourceful and able to work efficiently even if given very little direction and information.

• Able to effectively multi-task and handle multiple projects.

• Exercise sound judgment when making decisions and willing to ask if unsure.

• Able to meet deadlines as necessary.

• Effectively work with minimal supervision.

• Strong Attention to Detail skills.

• Exceptional Communication Skills, both verbal and written.

• Good problem solver/creative thinker.

• "Can-do" attitude and pro-active.

• Highly proficient in MS office applications:
  Outlook, Word, Excel, Power Point.

• Learn other technologies as needed (Jenark, Smartwebs, access badge system, etc.)

At Howard Hughes Communities, we offer competitive, market-based compensation that rewards performance and supports career growth. Our comprehensive benefits package designed to support employees at every stage of their career, is focused on holistic wellness-social, emotional, financial, and physical.

• Competitive 401k plan

• Generous PTO policy

• Premium medical, dental, and vision coverage

• Voluntary benefits for unexpected life events

• Student loan assistance and stipends to assist with lifelong learning

Howard Hughes Communities develops, owns, and operates the nation s premier large-scale master planned communities and mixed-use developments. Our award-winning portfolio includes The Woodlands, Bridgeland, andThe Woodlands Hillsin Greater Houston;
Summer…