Workforce Services Accounting Data Specialist
Job in
Las Vegas, Clark County, Nevada, 89105, USA
Listing for:
Helpsonv
Full Time
position
Listed on 2026-02-06
Job specializations:
-
Administrative/Clerical
Healthcare Administration
Job Description & How to Apply Below
Workforce Services (WFS)/Finance Department
Accounting & Data Specialist
Hours:
Monday - Thursday
Status:
Full-Time
Reports to:
WIOA Program Manager
(Supported by Finance Director)
Purpose
Under the direct supervision of the WIOA Program Manager, with direct support of the Finance Director, and training provided by Lead Data Quality Control Specialist, this position is responsible for inventory control, accounting, and program data quality control. Will be responsible for periodic review of client case files to ensure compliance and accuracy and will ensure that information is complete, reporting demographics are entered properly, and that records are clear and concise and reconcile to the fiscal data in Quick Books.
Duties,
Functions and Responsibilities
Will conduct periodic and final review of client files for quality control.Maintain all WIOA computer records, including but not limited to, the input of client demographics, and services provided in the data intake system.Control and monitor the movement and accuracy of client files.Conduct periodic reviews, auditing files for fiscal quality control.Monitor and track required information for monthly reports and summaryEnsure new files are compliant with program rules and regulations.Keep clean and concise records of all services given, to include generating and submitting monthly reports, as required.Attend meetings and trainings, as required.Maintain inventory logs and conduct periodic reconciliationsMaintain voucher systems to ensure proper invoicing and payment of direct servicesReview and edit program data within Quick BooksMaintain Work Experience Obligations and PaymentReview and submit Work Experience timesheets to third party provider for processing and payment.Provide reports and reconciliations for monthly and quarterly grant reporting.Other duties, as may be assigned.Knowledge, Skills, and Abilities
Proficiency in Microsoft Office software, specifically Word, Excel and Outlook.Proficiency in accounting software, preferably Quick Books.The ability to write routine reports and correspondence.Effective interaction and communication with others.Must possess effective audio-visual perception needed for making observations, communicating with others, and reading and writing.Must have the ability to read and interpret documents, such as manuals, reports, and instructions.Must be familiar with operating basic office equipment, such as computer, copier, etc.Must have experience with client data tracking systems.Data entry experience required.The ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.Experience working in a non-profit organization is preferred.Qualifications, Education and/or Equivalent Experience
High School Diploma or GED required.Data Entry or File Management experience is required, preferably in a client services setting.Experience working with disadvantaged populations, dislocated adults, veterans, the hard to employ, and special needs populations, with multiple barriers affecting education/employment.Prior experience with Workforce Investment Opportunities Act (WIOA) programs is preferred.Must have a valid NV driver’s license and clean DMV record. Driver History Reports are required to be submitted on a quarterly basis.Must be able to pass background check and pre-employment drug screening. Random drug screenings are performed.Working Conditions
Work is performed in an office environment, with driving required ff person may be subject to sitting, standing, lifting, bending, squatting, walking, pushing, pulling, and simple grasping throughout their shift. The position requires working indoors, in environmentally controlled conditions. Exposure to computer screens, sounds and noise levels that may be distracting or uncomfortable. Job tasks are performed in close physical proximity to other people.
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