Administrative and Marketing Assistant

Effortless Office partners with our customers to make IT effortless so they can focus on their business. As a Hybrid Managed Services Provider (MSP) with a focus on providing world-class customer experience, we deliver and fully support secure cloud solutions as well as comprehensive managed IT and network services.

The Administrative & Marketing Assistant plays a key role in supporting the Sales & Marketing function within our company. This role provides day-to-day administrative support to the VP of Sales & Experience Manager while also assisting with marketing coordination, partner enablement, content organization, and internal process support. The ideal candidate is detail-oriented, proactive, and comfortable balancing administrative responsibilities with creative marketing coordination.

Location:

Remote
Hourly Rate: $20 - $22/hour
Status:
Full-Time Non-Exempt

Schedule:

Monday – Friday 8:00 am – 5:00 pm Pacific
Benefits:

• Health, dental, and vision insurance
• 401K+ employer match
• Paid time off and holidays
• Opportunities for career growth and development
• Formal and structured mentorship
• Training and certification support

Client & Internal Communications

• Serve as a communication bridge between clients, internal teams, and leadership.
• Draft, organize, and distribute internal updates, newsletters, announcements, and client-facing communications.
• Support timely follow-ups on action items, meeting notes, and deliverables.
• Provide direct administrative support to the VP of Sales & Marketing, including calendar management, meeting preparation, and follow-up coordination.
• Assist with organizing sales activities, partner engagements, and internal initiatives.
• Maintain accuracy and organization of sales documents, proposals, presentations, and internal templates.
• Support CRM hygiene by updating contacts, notes, tasks, and deal stages to ensure data accuracy and visibility.

Marketing Coordination

• Assist in coordinating and executing marketing initiatives, campaigns, and partner programs.
• Help manage marketing assets such as one-pagers, slide decks, case studies, and email templates.
• Collaborate with internal teams to ensure marketing materials remain current and aligned with service offerings.
• Support content distribution across email, partner channels, and internal communication platforms.

Partner & Enablement Support

• Assist with onboarding and supporting channel partners by organizing enablement materials and communications.
• Track partner initiatives, SPIFFs, co-marketing activities, and related documentation.

  Process & Operations

  • Help document, refine, and improve repeatable sales and marketing processes.
  • Track tasks, deadlines, and deliverables to ensure initiatives stay on schedule.
  • Assist with reporting and basic performance tracking for campaigns, activities, and partner engagement.
  Qualifications:
  • Bachelor’s degree (or working toward one) in Marketing, Business, Communications, or a related field or equivalent practical experience
  • Familiarity with B2B marketing, technology services, or MSP environments
  • Strong organizational and time-management skills with attention to detail
  • Process oriented and prior experience with process improvement or automation
  • Clear written and verbal communication skills
  • Comfortable working with Microsoft 365 (Outlook, Word, Excel, PowerPoint)
  • Creative and ability to think outside of the box
  • Willingness to learn CRM and marketing tools (e.g., Hub Spot, Salesforce, or similar platforms)
  • Self-starter mindset with a positive, team-oriented attitude
  Why Join EO?

  At EO, our employees are what makes us special. We are a highly collaborative company with a very involved senior leadership team that invests in their staff. We strive to be a company where every employee has a voice, every one takes pride in their work and gets satisfaction from helping people, and where every employee is constantly learning and driving improvements.

  • Service – we are dedicated to providing effortless support and solutions. We ensure client and end user satisfaction in every interaction.
  • CWC – this stands for Communicate, Work, Communicate, because communication is twice as important as the work we do.
  • Perspecti…