Operations Manager

Overview

The Operations Manager at Local Asset Management plays a crucial role in supporting senior team members and contributing to the success of our growing real estate asset management company. This role requires a versatile professional who can handle a wide variety of tasks across verticals, supporting functions such as real estate asset management, business administration, investor relations, operations, acquisitions, dispositions, compliance, and audit.

The ideal candidate is highly motivated and organized, comfortable taking direction from multiple team members, while also demonstrating independence and initiative. They excel at prioritizing tasks, maintaining composure under pressure, and delivering high-quality results with attention to detail. A positive, can-do attitude and polished presence are essential.

This is a proactive self-starter role that anticipates needs, streamlines processes, and leverages technology to improve efficiency across departments. In addition to making an immediate impact, the Operations Manager will gain broad exposure to the commercial real estate industry and opportunities for professional growth.

Executive & Team Support

• Provide day-to-day executive support to principals, including calendar management, meeting scheduling, and follow-ups.
• Coordinate team travel, including flights, hotels, rental cars, and agendas.
• Organize filing systems (digital and physical), process Docu Sign documents, and prepare reports/presentations.
• Manage company invoices, expenses, and payment processing.
• Assist the executive team with select personal administrative duties as needed.

Operations & Administration

• Support team alignment through L10 (EOS System) process management, ensuring priorities and tasks remain on track.
• Assist with preparation of Letters of Intent (LOIs), diligence materials, and deal-related correspondence.
• Maintain the acquisitions pipeline tracker to ensure accuracy and accountability for follow-up.
• Coordinate with title companies during acquisitions and dispositions, including company-related documents, signatures, and closings.
• Sort and distribute incoming mail, manage outbound correspondence, and ensure smooth office operations.
• Assist with compliance-related tasks, ensuring company records, filings, and procedures are properly maintained.
• Coordinate with IT support for troubleshooting, access management, and systems upkeep.

Compliance & Audit Coordination

• Assist in coordinating compliance activities with the SEC and third-party administrators.
• Maintain accurate and organized compliance records, filings, and documentation.
• Prepare and organize materials required for compliance reviews, examinations, and updates, including document requests, certifications, and ongoing reporting.
• Support the full audit cycle by coordinating with external auditors, CPAs, accounting staff, and internal team members. Prepare “file rooms,” gather supporting documentation, organize financial and operational records, and manage timelines and deliverables.

Marketing & Investor Relations

• Coordinate property marketing efforts, including before-and-after photo documentation, flyers, and offering memorandums.
• Assist in drafting and distributing investor updates, presentations, and marketing materials.
• Coordinate company Linked In posts to highlight properties & renovations.
• Create and prepare materials for investor meetings, such as tour books.
• Maintain and update the company website to ensure accurate and current content.

Note
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The responsibilities listed above are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Additional tasks may be assigned as needed to support the team and business objectives.

Education

• Bachelor’s degree in business administration, communications, real estate, finance, accounting, or a related field is preferred.

Licenses and Certifications

Experience

• Experience managing administrative tasks, compliance, project management, or pipeline/transaction coordination.
• Familiarity with EOS systems and L10 meeting structure strongly preferred.
• Proficient in reading and preparing reports,…