Assistant Property Manager

Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.

• Provide full administrative support to Property Managers
• Schedule and coordinate meetings
• Assist in maintaining tenant contacts and insurance information
• Prepare and coordinate bid proposals, service contracts
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Ensure prompt and accurate completion of contract and certificates of insurance information
• Monitor and maintain the property and tenant maintenance work orders
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Maintain lease and contract files
• Prepare and code invoices for Property Manager’s approval
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process tenant bill back invoices and tenant account adjustments through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

• Communication Proficiency (oral and written)
• Customer Focus (internal and external)
• Organization Skills
• Interpersonal Skills
• Initiative
• Multi-tasking

• High school diploma/GED equivalent;
  Bachelor’s Degree preferred
• Obtain a Nevada Real Estate License and Property Management Permit within 12 months of hire
• Proficiency in Microsoft Office Suite
• Ability to give and take direction and to interface with decision makers in a professional manner and maintain confidential information

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time;

regularly use hands to operate office machinery and regularly required to walk, talk, and hear.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.