Office Coordinator

Role:

The Office Coordinator is responsible for the day-to-day logistical operations, presentation, and functionality of ’s Headquarters and Annex. This role directly supports the Office Manager with all office duties to ensure a comfortable, welcoming, and seamless experience for employees and guests.

The Office Coordinator ensures that the building remains safe, clean, well‑stocked, and operationally sound. This includes managing event setup and breakdown, vendor compliance, inventory and supplies, desk and conference room coordination, and employee or guest requests. The Office Coordinator also assists with the planning and execution of employee engagement events, supporting a positive and connected workplace culture. They play a key role in upholding a five‑star environment that reflects the company’s high standards for internal operations, hospitality, and employee satisfaction.

This position reports directly to the Office Manager and must embody our core values of:

• Sincere Candor
• Unimpeachable Character
• Competitive Greatness

• Track and document inventory levels daily; place orders when needed.
• Stock and maintain inventory in both HQ/Annex common areas and executive offices daily; monitor consumption to ensure all items remain above minimum threshold levels.
• Set up and break down spaces for workshops (L1, L2, & L3).
• Assist the Office Manager in planning and executing employee engagement events (e.g., Thanksgiving, holiday parties, team‑building activities).
• Coordinate pre‑event logistics including venue setup, materials prep, decorations, and signage.
• Distribute incoming mail and packages; shred confidential materials as needed.
• Ensure common areas (lobbies, stairwells, elevators, hallways) are clean and functional; report issues to custodial lead or vendor.
• Monitor event‑specific supplies (e.g., workbooks, pens, calculators, beverages); proactively communicate inventory levels to the Events Team when workshop‑related items approach reorder thresholds.
• Perform full facility walkthroughs to identify safety, cleanliness, or maintenance concerns.
• Assist in reviewing desk bookings, room usage, and event overlap to prevent conflicts.
• Support documentation of the office handbook and SOPs.
• Respond to building‑related concerns or employee requests in a timely and solution‑oriented manner.
• Participate in onboardingесіне setup and support for new hires when necessary.
• Maintain high‑level communication with the Office Manager, Facilities, Security, Events, and other internal teams.
• Support food/beverage setup, assist with vendor coordination, and handle prize/award preparation.

The Office Coordinator will be evaluated on their ability to:

• Ensure HQ and Pap are visually clean, operationally sound, and fully stocked at all times.
• Successfully execute event logistics with minimal day‑of adjustments, demonstrating thorough preparation and attention to detail.
• Provide proactive support for employee engagement events, ensuring events are well‑executed, on‑time, and culturally aligned.
• Maintain accurate documentation for vendors, inventory, and building needs.
• }[support all departments lek. daily operational needs and improve employee experience through collaboration.
• Track and fulfill supplies within budget expectations and timelines.
• Respond to requests promptly and professionally.
• Identify and elevate issues effectively to reduce disruption to daily operations.

• 2+ years in office coordination, office administration, or event logistics.
• Experience supporting internal events or team activities.
• Hands‑on ability to lift 30+ lbs.
• Strong organizational and communication skills.
• Strong attention to detail and service‑minded problem‑solving.
• Proficiency with Google Workspace (Sheets, Docs, Calendar) and Asana (or similar platforms).
• Vendor coordination experience including compliance tracking.
• Flexibility for evening or weekend events.
• Positive attitude and ability to work closely with others under pressure.

• Full‑time position on‑site in Las Vegas, NV.

• Standard hours of Monday to Friday, 1:00 PM - 9:00 PM. Flexibility required based on business needs.

• Office Manager

We offer a…