Office Coordinator - Palms Place

Office Coordinator - Palms Place - Full Time page is loaded## Office Coordinator - Palms Place - Full Time locations:
Las Vegas, NVtime type:
Full time posted on:
Posted Yesterday job requisition :
R0016264

The Office Coordinator is responsible for overseeing daily administrative operations within the condo hotel office. This role ensures smooth communication among homeowners, guests, management, and staff while maintaining compliance with governing documents, rules, and regulations. The coordinator serves as the central point of contact for inquiries, billing, scheduling, and office support functions.
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* Core Responsibilities:

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* ** Administrative Support**  + Manage homeowner and guest communications via phone, email, and in-person inquiries.  + Maintain accurate records of correspondence, billing, and property documentation.  + Prepare and distribute notices, letters, and reports to homeowners and guests.  + Support the Facilities team with recordkeeping, purchasing, and any other items deemed necessary.
* ** Financial Coordination**  + Assist with billing processes, including quarterly fees, transient rental fees, and other assessments.  + Track payments, prepare invoices, and coordinate with accounting staff to ensure accuracy.  + Provide homeowners with clear explanations of billing schedules and fee changes.
* ** Office Operations**  + Organize and maintain office files, records, and supplies.  + Schedule meetings, prepare agendas, and record minutes for board or homeowner meetings.  + Coordinate with vendors, contractors, and service providers as needed.
* ** Customer Service**  + Serve as the first point of contact for homeowners and guests, addressing questions and concerns promptly.  + Provide information on condo hotel policies, procedures, and amenities.  + Ensure a welcoming and professional office environment.
* ** Compliance & Governance
*** Support management in ensuring operations align with governing documents and rules and regulations.
* Assist with the preparation of compliance reports and documentation for board review and management review.
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* Qualifications:

*** 2+ years of experience in office administration, hospitality, or property management.
* Strong organizational and multitasking skills with attention to detail.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and LMS.
* Ability to handle confidential information with discretion.
** Physical Demands & Work Environment:
*** Full-time position, typically Monday–Friday with occasional evening or weekend hours for meetings or events.
* Office-based role with regular interaction with homeowners, guests, and team members.
* Work is performed primarily in an office environment, with occasional visits to property units and common areas.
* Requires the ability to sit, stand, walk, and perform other physical activities as needed.
* May involve lifting and carrying up to 25 pounds on occasion.
* Ability to use standard office equipment, including computers, phones, and printers.
* Office-based with exposure to varying conditions depending on property visits.
* Interaction with property owners, hotel guests, and staff.
* Must be able to work in a fast-paced environment and handle multiple tasks simultaneously.
* regular and predictable attendance is expected and an essential function of this position.
** Equal Opportunity

Employer:

** At Palms Casino Resort, we are committed to creating a work environment where the growth and well-being of our Team Members is the top priority. We provide equal employment opportunities to all Team Members and applicants for employment and we prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Palms Casino Resort, its affiliates and subsidiaries will make reasonable accommodations in compliance with applicable law. Join our team today!

At Palms Casino Resort and Palms Place, we believe our Team Members are the heart of our success. Every role plays a role in creating unforgettable experiences for our guests. We provide competitive pay, benefits, and programs that help you learn and grow. Guided by our values:
Integrity, Humility, Unity, Respect, and Excellence, we are committed to a workplace where your well-being and career development come first.

Join our team and be part of something special!
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