Transaction Coordinator Office Administrator

Responsibilities

• End-to-End Transaction Management: Manage all wholesale, flip, rental purchase, and resale transactions from contract to close, coordinating with title, escrow, lenders, buyers, sellers, and agents to ensure clean, on‑time closings.
• Deal Tracking, CRM & Pipeline Oversight: Maintain accurate deal records in CRM, move deals through stages, enforce data hygiene, track deadlines, and flag risks or bottlenecks before they become problems.
• Construction & Rehab Coordination: Coordinate utilities, access, inspections, invoices, and documentation for flip and rental rehabs while providing ownership with clear project visibility.
• Dispositions & Resale Support: Support wholesale dispositions and retail resales by managing contracts, buyer coordination, EMDs, walkthroughs, listings paperwork, and closing documentation.
• Rental Property Management Administration: Oversee day‑to‑day administrative management of rental properties, including leasing, rent tracking, maintenance coordination, turnovers, HOA compliance, and monthly performance reporting.
• Office Administration & Vendor Coordination: Serve as the central administrative hub for the company by managing inboxes, vendors, documentation, calendars, notices, and internal communications.
• Accounting & Financial Admin Support: Track deal‑level and property‑level expenses, upload invoices and receipts, reconcile transactions, and support accounting systems with clean, organized data.
• Operations Systems & Process Improvement: Document workflows, maintain SOPs, support CRM and automation initiatives, and continuously improve systems to increase efficiency and scalability.
• Compliance, Documentation, & File Management: Ensure all deal, rental, and company files are complete, organized, compliant, and audit‑ready at all times.
• Ownership & Executive Support: Act as a right‑hand operator to ownership by handling execution, problem‑solving, special projects, and removing day‑to‑day operational burdens from leadership.

• Proficiency in Transaction Coordination, Transaction Management, and familiarity with escrow processes.
• Strong communication and customer service skills to effectively liaise with clients, agents, and team members.
• Highly organized, detail‑oriented, and capable of managing multiple tasks and timelines efficiently.
• Experience in real estate or similar industries is preferred.
• Proficiency in relevant software tools and systems used in real estate and office management.
• Ability to work in a team‑oriented, fast‑paced, and dynamic environment.

$60,000 per year