Accounting Assistant III, Division of Philanthropy and Alumni Engagement R0150456

Overview

Accounting Assistant III, Division of Philanthropy and Alumni Engagement [R0150456] — University of Nevada, Las Vegas (UNLV).

Roles and responsibilities focus on accounts payable processing, daily cash receipt reconciliation, and support functions within the UNLV Foundation and the Alumni Association.

• Process accounts payable for the UNLV Foundation and the Alumni Association, including Disbursement Requests, Monetary Transfer Forms (MTFs), electronic invoice payments, and vendor maintenance.
• Prepare and file IRS Forms 1099-NEC, 1099-MISC, and 1096; review and process UNLV credit card activity as applicable.
• Manage daily cash receipt reconciliation by reviewing and recording deposits, credit card payments, electronic payments, and other income; verify supporting documentation and enter transactions into the cash receipts module.
• Generate reports for general ledger posting and coordinate with accounting staff and internal units to reconcile other payables and facilitate fund transfers for outstanding balances.
• Maintain and update financial forms and documentation; reconcile postage permit transactions; track authorized signers; manage filing and archiving of contracts; reconcile contract payments.
• Support audits by preparing requested documentation; assist with charitable gift annuity disbursements and required tax reporting; handle departmental mail and support daily deposit and petty cash functions.
• Complete special projects such as reports, confirmations, and financial applications as assigned.

• Minimum qualifications:
  
  Graduation from high school or equivalent education and three years of progressively responsible clerical accounting experience (accounts payable, accounts receivable, payroll or other accounting data; spreadsheet work; data reporting; account reconciliation) OR one year of experience as an Accounting Assistant II in Nevada State service with relevant duties OR an equivalent combination of education and experience.
• Demonstrated ability to set up and manage financial data, interpret financial information, and respond to budget and account inquiries.

Salary:
Grade 27, Step 1, $46,207.44. Initial appointments typically begin at Step 1 of the assigned grade in accordance with NAC 284.170.

• Competitive total rewards package including paid time off, sick leave, holidays, health insurance (medical, dental, vision), and retirement programs.
• No state income tax; tuition discounts at NSHE schools and discounts for spouses/dependents.

• Employee recognition programs; NCAA UNLV athletics ticket discounts; state employee discounts;
  Rebel Card discounts; wellness programs; career advancement opportunities; onboarding and veteran-friendly resources.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. Attach ALL documents in the CV/Resume attachment section when applying. The recruitment may close prior to the announced closing date based on volume of applications.

Applications must be submitted electronically through Workday. Emailed materials will not be accepted. If you are a veteran or eligible family member, resources are available through UNLV Veterans Services. For assistance, contact UNLV Human Resources at  or UNLVJobs.

The Division of Philanthropy and Alumni Engagement (PAE) fosters relationships with alumni, friends, corporations, and foundations to encourage private financial support for UNLV initiatives. PAE employs nearly 100 team members and is committed to integrity, excellence, teamwork, and respect.

UNLV is committed to a work and learning environment free of discrimination on the basis of age, disability, gender, military status, sexual orientation, gender identity or expression, genetic information, national origin, race, color, or religion. Title IX inquiries may be directed to the Title IX Coordinator. For more details on nondiscrimination and grievance procedures, see UNLV’s official EEO/AA and Title IX statements and resources.