Accounts Payable Administrator

Description

We are looking for an experienced Accounting Specialist to join a small, yet busy team in Las Vegas, Nevada. In this role, the Accounting Specialist will play a vital part in managing vendor relationships, overseeing invoice processing, and ensuring accurate records across multiple entities. This is a Contract-to-permanent position, offering the opportunity to transition into a long-term role based on performance.

The ideal Accounting Specialist will have a strong understanding of operational accounting (Accounts Payable & Accounts Receivable), general ledger, reconciliations and able to assist the Controller with ad-hoc related projects.

Responsibilities for the Accounting Specialist include:

- Manage accounts payable functions, including coding, scanning, and processing invoices for accurate recordkeeping.

- Coordinate vendor services for building management needs, such as plumbing, electrical work, and facility maintenance.

- Utilize Quick Books and  to process payments, generate financial reports, and ensure proper integration of accounts.

- Research and resolve discrepancies in invoices and general ledger accounts to maintain accurate financial data.

- Download reports from Quick Books and format them in Excel for analysis and presentation.

- Respond to inquiries from vendors, members, and other stakeholders with professionalism and effective communication.

- Track expenses and prepare reports for management, ensuring compliance with organizational policies.

- Collaborate with departments and assist colleagues during downtime to promote teamwork and efficiency.

- Handle non-purchase order invoices, ensuring proper documentation and processing.

- Coordinate with external parties, such as fire marshals, during facility inspections and maintenance projects.

Requirements

- Proficiency in Quick Books and  for accounts payable tasks.

- Strong experience in coding and processing invoices, including vendor invoice reconciliation.

- Advanced skills in Microsoft Excel, including formatting and formula creation.

- Nonprofit experience is useful.

- Excellent customer service skills with the ability to manage challenging interactions.

- Ability to handle multi-line phone systems and respond to inquiries effectively.

- Detail-oriented with strong organizational skills for managing financial records.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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