Mapping Technician - County Clerk

NOTICE TO APPLICANT

The position will close at 12:00AM MST on the End Date. You must ensure your application reflects the correct and current information for your work experience, hours worked per week per position, education, personal information, etc. Only the information provided on this application is evaluated when determining compensation.

Provides customer service to the public and Doña Ana County staff. Performs a variety of specialized office administrative document review and handling functions for the County Clerk’s Office, including but not limited to assisting with elections, voting district research and assignments, generating parcel maps for land research, cashier functions, and other document processing.

• Greet clients and visitors, and provide accurate information, appropriate services, or direct them to appropriate resources.
• Receive and direct phone calls from the public and county staff.
• Search customer inquiries and provide information.
• Adhere to cashiering policies and procedures, including accepting, processing, and documenting payments.
• Perform backup duties as assigned by supervisor.

• Create and manage files.
• Enter data in web-based databases of various documents and maintain and file records.
• Record daily duties in check-in sheets or other Clerk’s department activity recording tools.
• Prepare and send out all Clerk’s department related correspondence.
• Handle duties related to the recording process, the business, liquor and marriage licensing processes, including monthly billing, and scheduling annual retention/destruction of records.
• Handle duties related to indexing of records and maintenance of recording and filing records, including verifying and redacting documents, providing access to title companies and the public, and duties pertaining to microfilming and archived records.
• Generate parcel maps.

• Open departmental mail and direct it to the correct staff member for processing.
• During elections, retrieve and distribute mail at least twice a day or as frequently as needed.
• Record mail in accordance with Clerk department procedures.

• Answer questions and aid with various documents specific to the department such as voter registrations, absentee ballots, ballot applications, and provisional ballots.
• Assist with public service requests, including requests for voter registration information ("PSR") and election supplies.
• Assist with coordination of elections including candidates, ballots, supplies, and tabulators.
• Set up polling locations and assist with early voting and Election Day as assigned.
• Input and maintain street and address information for streets in the statewide election database using the appropriate software.
• Ensure that addresses are attributed with the correct precinct and voting information.

Performs other related duties as assigned.

High school diploma or general education degree (GED).

Two (2) years of advanced administrative or customer service and cash handling work experience.

In accordance with county policy.

Must have a valid driver’s license. NM Notary preferred. Certificate in GIS preferred.

Must pass background check, including credit check and motor vehicle record check. Bilingual (English/Spanish) preferred.

Knowledge:
Must have knowledge of general office practices and procedures and use of office equipment; laws and changes dealing with Uniform Commercial Code financing statements and real estate and non-real estate documents and records; local, state and federal codes and regulations pertinent to department assigned; proper methods to maintain accurate records.

Skills:

Must have skills in computer and applicable software operation; evaluating facts or situations to determine appropriate action; handling sensitive and confidential matters professionally and tactfully; dealing with a culturally…