Administrative Support Coordinator for Senior Leadership

Administrative Support Coordinator for Senior Leadership

Families & Youth Innovations Plus (FYI+)

Position: Full-Time

Salary: $42,000 - $50,820 annually (3 levels based on experience and education)

FLSA Status: Salaried/Exempt

Department: Administration

Job Summary

The Administrative Support Coordinator provides comprehensive administrative coordination and support to FYI+'s senior leadership team, which consists of the Senior Director of Strategy, Senior Director of Quality & Operations, Senior Director of Programs and Services, and Grants and Contracts Associate. This role combines traditional executive support functions with specialized responsibilities including contract deliverables coordination, training administration, and cross-departmental project support. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting FYI+'s mission-driven work in behavioral health and community services across all organizational functions.

What You'll Do:

• Manage complex calendars and meetings for three Senior Directors, ensuring alignment with strategic priorities.
• Coordinate logistics, materials, and technology for cross-functional leadership meetings.
• Document and track meeting minutes and follow-ups across departments.
• Support internal communications and travel arrangements for senior leadership.

• Process requisitions, reimbursements, and COS forms; manage travel and expense tracking.
• Coordinate billing documentation and support budget tracking across departments.
• Assist with vendor and contractor administration for leadership initiatives.

• Track and submit contract deliverables; support grant-funded and quality improvement projects.
• Maintain organized documentation systems and ensure compliance reporting.
• Manage databases for contracts, projects, and quality metrics.

• Administer Google Classroom courses and assessments for training initiatives.
• Coordinate training logistics, materials, and participant tracking.
• Provide tech support for educational platforms and maintain evaluation records.

• Support hospital intern rotations and data entry for project management systems.
• Facilitate cross-departmental coordination and event logistics.

• Assist with quality documentation, accreditation, and compliance processes.
• Provide administrative support for strategic planning and performance monitoring.

What You Need:

• Associate's degree or equivalent experience in administrative support, business administration, or related field
• 3+ years experience in executive administrative support or similar coordination role, preferably supporting multiple executives
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications
• Experience with Google Classroom or similar learning management systems preferred
• Excellent written and verbal communication skills with strong attention to detail
• Demonstrated ability to manage multiple priorities and deadlines in fast-paced environment while supporting multiple leaders

Compensation & Benefits:

• Competitive salary commensurate with experience, comprehensive benefits package, professional development opportunities.
• Benefits Compensation include health, dental, life insurance, short term and long term disability, supplement plans
• 403(b), PTO, and 14 paid holidays