Administrative Assistant Special Executive

Administrative Assistant Special Executive

Location: Las Cruces, New Mexico, United States

Department: Research, Creativity and Economic Development

Job Type: Full-time

Contact: Patricia Sullivan (patsulli; )

• Managed and delegated all aspects of inter‑office functions, duties within the Office of the Vice President for Research, Creativity and Economic Development.
• Coordinated operational, administrative, and financial matters supporting broad set of projects in line with RCSI vision and goals.
• Actively participated in development of internal operational policies and procedures.
• Provided assistance and representation when communicating with internal and external constituents.
• Assisted the VPR with determining appropriate course of action, referrals or responses to sensitive and confidential matters.
• Served on University committees as appropriate.
• Managed VP’s calendar, scheduling meetings, coordinating appointments and ensuring timely and accurate information for decision‑making.
• Screened and prioritized communications on behalf of the VP, filtering emails, phone calls, and meeting requests.
• Gathered, synthesized, and disseminated critical information to support the VP’s decision‑making process.
• Liaised with cross‑functional teams, tracked project milestones, and ensured alignment with timelines and deliverables.

• Associate’s Degree + 2 years of relevant experience or a Bachelor’s degree.

• Environment:
  Typical interior/office work environment.
• Physical Effort:
  Light physical effort, up to two hours per day.
• Lifting Requirements:
  Average‑weight objects up to 10 pounds.
• Risk:
  No or very limited exposure to physical risk.

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non‑merit factor.