Fiscal Specialist - Payroll​/Accounting

Pinellas County Sheriff's Office is seeking to fill a vacancy of Fiscal Specialist-Payroll.

This position works dayshift, Monday - Friday.

• Primary Duties: Performs routine research analysis and reconciles receipts, disbursements, and payroll transactions to ensure accuracy of the financial records and prepares appropriate entries as needed
• Processes payroll utilizing the payroll software and all related entry functions and reports
• Reviews supporting documents for payroll additions, adjustments, or changes such as new hires, transfers, promotions, demotions, reclassifications, terminations, wage increases, pay rate changes, deduction changes, etc.
• Validates accuracy of information flow among time entry, HR and benefits, and GL as related to earnings, deductions, accrual, benefits and taxes
• Verifies that changes of status, including pay increases, are consistent with PCSO policy
• Processes special payments such as IRS levies and child support payments
• Review registers and prepares ACH for taxes, pension plans, direct deposits, child support, deferred compensation, health insurance
• Makes changes to payroll deductions through adjustments by adding or refunding as necessary on each pay cycle
• Balances and prepares timely reporting of FL retirement plan wages and contributions
• Prepares timely reporting of IRS forms including quarterly and annual tax filings
• Prepares biweekly calculation of payroll taxes due to the IRS
• Develop and oversee periodic internal audits of various payroll areas and assist in preparing materials for internal and external audits
• Work with and assist departments and timekeepers in understanding and applying payroll processes in a correct manner
• Considerable knowledge of basic governmental accounting and bookkeeping principles and practices as they apply to payroll activities
• Ability to maintain accurate and complete technical payroll records of a critical and confidential nature
  Review payroll transaction records for accuracy, completeness, and conformance to procedures

Consideration given for relevant experience.

The background investigation process may take up to 6 weeks depending upon the complexity of the applicant's background and position for which they've applied.

Under the general direction of a Fiscal Supervisor or Accountant, performs technical and analytical financial work of average difficulty dealing with the analysis, processing, and recording of financial transactions for payroll or grant funds received, disbursed, or expended. Transactions involve budgetary accounting, financial accounting, payroll accounting, and the annual audit, and reconciliation of various accounts. Member is responsible for the preaudit and computerized processing of financial transactions with limited supervision.

Additional evaluation is based on successful assistance to other Fiscal staff and to Bureaus throughout the agency. Job duties are based on assignment. Work is reviewed through observation and results obtained. SUPERVISES OTHERS:
No

• Analyzes grant funding compliance to perform activities involving grantor reporting, and preparing grant documents for submission
• Reviews and monitors Federal and State grant agreements and prepares monthly reimbursement requests and quarterly and annual grant reporting
• Updates internal financial grant worksheets
• Assists with the annual agency budget process
• Maintains agency Fixed Asset records
• Performs routine research analysis and reconciles receipts, disbursements, and payroll transactions to ensure accuracy of the financial records and prepares appropriate entries as needed
• Processes payroll utilizing the payroll software and all related entry functions and reports
• Prepares quarterly and annual State and Federal reporting, workers compensation reports, and handles the agency’s health benefit payments
• Interprets and applies PCSO policies, Federal, State and local laws, and regulations as they relate to grants and payroll
• Reviews supporting documents for payroll additions, adjustments, or changes such as new hires, transfers, promotions, demotions, reclassifications, terminations, wage increases, pay rate changes, deduction changes, etc.
• Validates accuracy of information flow among time entry, HR and benefits, and GL as related to earnings, deductions, accrual, benefits and taxes
• Posts changes to employee records
• Verifies that changes of status, including pay increases, are consistent with PCSO policy
• Processes special payments such as IRS levies and child support payments
• Review registers and prepares ACH for taxes, pension plans, direct deposits, child support, deferred compensation, health insurance
• Makes changes to payroll deductions through adjustments by adding or refunding as necessary on each pay cycle
• Balances and prepares timely reporting of FL retirement plan wages and contributions
• Prepares timely reporting of IRS forms including quarterly and annual tax filings
• Prepares biweekly calculation of payroll taxes due to the IRS
• Develop and oversee periodic internal audits of various payroll…