Administrative Assistant - Threat Management

Administrative Assistant – Threat Management Section

Pinellas County Sheriff's Office seeks an Administrative Assistant for the Threat Management Section. Position works dayshift, Monday – Friday. Background investigation may take up to six weeks.

• Provide comprehensive administrative support, responding to public inquiries, screening calls, acting as liaison between citizens, staff, and supervisors.
• Answer telephones, give information to callers, take messages, or transfer calls to appropriate individuals.
• Review and verify source materials for accuracy and completeness; follow up to correct or complete database entries.
• Input information into databases; maintain records in databases.
• Perform criminal history search inquiries using databases determined by area of assignment.
• Manage paper or maintain electronic filing/scanning systems and recording of information determined by area of assignment.
• Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense or monthly reports determined by area of assignment.
• Greets visitors or employees and addresses their inquiries or directs them to the appropriate individuals according to their needs determined by area of assignment.
• Schedule or confirm appointments or meetings; maintain scheduling and/or event calendars determined by area of assignment.
• Operate office equipment, fax machines, scanners, copiers, and arrange for repairs when equipment malfunctions.
• Conduct minor research, collecting information on non‑technical, operational, or administrative issues and type summary of research findings determined by area of assignment.
• Enter, update, process, and maintain records, files, applications, and/or forms.
• Monitor various supply inventories and enter requisitions determined by area of assignment.
• Sort and distribute inter‑office mail determined by area of assignment.
• Process timekeeping, attendance, overtime, and time‑off requests for department submission to payroll determined by area of assignment.
• Make travel arrangements determined by area of assignment.
• Notarize documents determined by area of assignment.
• Regular and reliable attendance is required as an essential function of the position.
• This position may be considered essential and, in an emergency or natural disaster, may be required to report to work.
• Participate in Sheriff's Office recruitment and community relations activities as directed.
• Specialized functions and responsibilities may vary by area of assignment.

• High school graduation or equivalent diploma from an institution accredited by an accrediting body recognized by the U.S. Dept. of Education or licensed as a degree‑granting institution by the Commission for Independent Education.
• One (1) year experience in a clerical office environment preferred.
• Must possess a valid Florida driver’s license.
• Testing required.

• Knowledge of business English, spelling, and arithmetic.
• Knowledge of general office practices and procedures.
• Ability to operate standard office equipment such as computer terminal, copy machine, and calculators.
• Time management skills and interpersonal skills.
• Verbal and written communication skills.
• Accurate typing skills.
• Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace.

• Sit up to 8 hours per day.
• Stand up to 3 hours per day.
• Walk up to 2 hours per day.
• Occasionally lift up to 10 lbs.
• Occasionally bend, squat, climb, reach, kneel, and/or twist.

Annual Leave (120 hours), Health Insurance, Wellness Incentives, and Education Assistance Program.

Applicants must be tobacco/nicotine‑free for length of employment.

Pinellas County Sheriff's Office is an EEO/ADA employer and is committed to being a drug‑free workplace. The Pinellas County Sheriff's Office strives to provide employees with the best benefits possible.

To apply for this position, visit our website: https://(Use the "Apply for this Job" box below). Any questions can be directed to Human Resources at 727‑582‑6208 or