Sr. Administrative Assistant; A264110-2 Administration & General

Provides administrative and clerical support. Schedules appointments, assists with special projects, and maintains updated records of contracts and other relevant correspondence.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Receives and processes invoices in an efficient and timely manner. Requests quotes from vendors and assists with billing questions or concerns.
• Assists with development and implementation of department records management program, including the efficient processing, recording, filing, and retrieval of necessary materials.
• Maintains inventory office/janitorial supplies and equipment for the department; ensures department personnel have necessary items.
• Prepares and maintains records and files of personnel; types memorandums, statements, letters, reports, and other documents.
• Screens office visitors and telephone calls; receives and routes incoming mail; provides information and responds to complaints.
• Performs related work as required.
• Recommends ways of improving Miscellaneous Receivables account processes.
• Attends Director Staff Meetings and City Council Meetings and is prepared to make presentations to City Management and Mayor and City Council as needed.
• Must follow all rules of telephone courtesy in all telephone communications.
• Must display professionalism and respect at all times to City staff and customers.
• Performs other duties as assigned.

• Department policies, procedures, and practices.
• Public relations and communications.
• Basic accounting principles and financial management, such as budget preparation and cost monitoring.
• Modern office procedures and methods including computers and applicable software, such as ESO Solutions Software Program and WebEOC Software Program.
• English grammar, spelling, and punctuation.

• Skill in planning, organization, and time management.
• Skill in performing a variety of duties, often changing from one task to another of a different nature.
• Skill in customer service delivery.
• Ability to receive and follow directions from supervisor.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to establish and maintain effective working relationships.
• Ability to meet schedules and deadlines.
• Ability to maintain confidentiality of information and professional boundaries.
• Ability to communicate clearly and effectively orally and in writing.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work.
• Frequent exposure to unpleasant environmental conditions and/or hazards. Majority of work performed outside or with exposure to risk.
• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

• Never
  • Street environment (near moving traffic)
  • Construction site
  • Confined space
• Seldom
  • Outdoor environment
  • Vehicles
• Sometimes
  • Vehicles
• Frequently
  • Office or similar indoor environment

• Nev…