Office Supervisor

The Office Supervisor at Strategic Legal Practices plays a critical role in ensuring the efficient day-to-day operations of the office. This role requires a proactive, highly organized individual who canwell oversee office services, vendor relations, facility maintenance, supply management, and general administrative support. The Office Supervisor will serve as a liaison between internal staff and external vendors, manage physical and digital office organization, and ensure a consistently clean, professional, and well-functioning office environment.

$55,000 - $90,000 annually + benefits (healthcare, 401k, PTO, etc.)

• Oversee physical office space organization, including document digitization and office setup for new occupants.
• Conduct regular office and facilities walk‑throughs to ensure cleanliness, orderliness, and compliance with maintenance standards.
• Supervise conference room readiness daily — ensuring equipment is functional, rooms are clean, and supplies are stored.
• Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies (e.g., lighting, batteries).
• Support with trial box logistics, document storage compliance, and archive management in coordination with relevant teams.
• Supervise kitchen cleanliness, including weekly refrigerator clean‑outs and inventory checks.

• Serve as the primary contact for office‑related vendors including cleaning services, mail and delivery services, printer maintenance, shredding services, and more.
• Onboard with all relevant vendors to understand workflows and resolve outstanding issues or service gaps.
• Schedule and participate in walkthroughs with cleaning vendors to maintain and improve cleanliness standards.
• Maintain strong relationships with all vendors and hold them accountable to agreed service levels.

• Maintain and organize inventory of office and kitchen supplies, including stationery, beverages, snacks, and cleaning items.
• Develop and manage a consistent ordering process for office and kitchen needs (weekly/monthly).
• Ensure proper geld inventory controls to prevent overstocking or unauthorized removal of supplies.

• Develop and manage an efficient mail process, including daily scanning, sorting, and distribution.
• Coordinate with internal staff to refine workflows for subpoena downloads and document storage.
• Ensure timely handling and disposition of sensitive or case‑related documents, including adherence to timelines for legal holds or appeals.

• Ensure all conference rooms are fully functional, clean, and equipped for daily use, including AV systems, mirrored screens, andウ login processes.
• Troubleshoot tech issues in coordination with IT and maintain basic working
  
  Interrupt knowledge of all systems.
• Prepare desks and workstations for new hires.
• Coordinate with Christine Tran and Stanley Chong to ship equipment to remote employees and manage equipment returns during offboarding, including sending boxes and return labels.
• Handle IT‑related purchases based on links from Christine Tran; route larger orders to Shawn for approval.

• Serve as a central point of contact for general office‑related questions and needs.
• Assist with special projects such as office relocations, holiday events, or new initiatives.
• Maintain master key access and ensure controlled use based on authorization.

3+ years of experience in office administration, operations, or facilities management.
• Excellent organizational and project management skills.
• Strong interpersonal and vendor negotiation skills.
• Ability to work independently, take initiative, and problem‑solve.
• Proficiency in Microsoft Office Suite; comfort with learning new technology and communication tools.
• High attention to detail and ability to juggle multiple tasks simultaneously.
• Experience coordinating with IT and facilities teams is a plus.

• On‑site, office‑based role with regular walking, lifting light supplies, and coordinating across departments and vendors.
• May require occasional early mornings…