Receptionist, Administrative​/Clerical

RECEPTIONIST CLASSIFICATION: NON-EXEMPT

REPORTS TO:

OFFICE MANAGER NO OUT OF STATE RESUMES OVERVIEW This position exists to manage the flow of calls and walk-ins to the office. RESPONSIBILITIES
• Greet and welcome guests as soon as they arrive at the office.
• Answer, screen, and direct incoming calls, take and relay messages, and provide info to callers.
• Receive mail and coordinate with Office Manager
• Monday mornings check outdoor mailbox for Office Manager
• Maintain log with signatures when distributing checks
• Receive rent checks for Accounting Manager, send email when received
• Maintain confidentiality and show discretion.
• Coordinate all deliveries with Office Manager and Warehouse. Print labels from an Asset Cloud Program
• Maintain Certificate of Insurances for all subcontractors and vendors in Sage
• Maintain Equipment Platform in Sage with all repairs of equipment working with Procurement Department
• Handle administrative requests and queries from managers. Provide general administrative and clerical support.
• Maintain staff’s calendar QUALIFICATIONS
• Must have a HS Diploma
• 3+ years’ experience as a receptionist required.
• Superb written and verbal communication skills
• Strong Organizational skills with the ability to multi-task
• Proficiency in MS Office (MS Excel, MS Word, and Outlook)
• Ability to prioritize work and time management capability
• Attention to detail and problem-solving skills
• Professional Customer Service Attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Reliability and timeliness.
• Represent the organization in an ethical and professional manner
• Proven work experience as a Receptionist or Secretary
• Ability to read, write, and speak in English. Spanish a plus but not required