Event Manager

DUTIES & RESPONSIBILITIES

The Events Manager serves as the primary logistics coordinator for all Michigan Restaurant & Lodging Association (MRLA), Michigan Hospitality Foundation (MHF), Political Action Committee (PAC) events and Board Meetings. Additionally, this role supports the organization’s development goals by fundraising for events and coordinating event sponsorship deliverables across entities.

Provide event logistics management for the MRLA and affiliated entities to include meetings and events for the Michigan Hospitality Foundation, Government Affairs, Membership and Marketing Departments as needed.

• Michigan Hospitality Foundation:
  Plan and execute a variety of educational events including workshops, seminars, conferences and webinars.
• Government Affairs:
  Plan and execute annual PAC fundraising events as well as legislative days under the direction of the Vice President, Government Affairs
• Membership Department:
  Plan and execute various regional events to promote membership with MRLA under the direction of Sr. Director of Membership
• Women In Hospitality Leadership (WIHL):
  Plan and execute annual WIHL Conference under the direction of Vice President, Communications & Brand Strategy
• Coordinate with department heads to develop event budgets and ensure cost-effective execution in agreement with the Board approved annual budget
• Coordinate with department heads to meet or exceed registration goals for each event
• Maintain meetings calendar, timelines, and checklists for events
• Responsible for staffing and set up for events
• Responsible for selling event-specific sponsor ships for events and associated administrative tasks
• Negotiate contracts, including room blocks, food & beverage, audio/visual and others as needed
• Conduct post-event evaluations and report on outcomes

• MRLA Board of Directors:
  Plan and execute event logistics for Board of Directors events including quarterly meetings, strategic planning meetings, and others as needed under the direction of President & CEO
• MHF Board of Trustees:
  Plan and execute event logistics for Board of Trustees events including quarterly meetings, strategic planning meetings, and others as needed under the direction of Executive Vice President, Michigan Hospitality Foundation

• Coordinate quarterly state-wide WIHL Chapter Board meetings to facilitate communication and collaboration between the chapters and the MRLA
• Coordinate with Chapter board members to create quarterly events for each chapter and work with the Marketing & Communications department for promotion of chapter events.
• Assist with reviewing potential board and chapter members
• Coordinate chapter budgets in line with the Board approved annual budget

• Create and maintain events and records in MRLA’s database
• Maintain accurate and up-to-date customer data within the MRLA’s database including updating contact information, ensuring attendees are registered for events and receive proper communications

Other duties as assigned.

• Health Insurance coverage for you and your dependents
• Life Insurance
• Short-Term and Long-Term Disability Insurance
• Flexible Spending and/or Dependent Care Accounts
• 401(k) Retirement Plan with matching funds available
• 2 days Personal Time per year
• 12 days Sick Time per year
• 2-weeks paid vacation per year
• 10 paid Holidays per year
• Paid parking
• Access to Hotel Employee Rate travel program

• Basic reading and writing skills, verbal and written communications skills, knowledge of mathematics and science and other general knowledge typically acquired through completion of a general high school program
• Thorough knowledge of the benefits of membership in the Association, as well as the products and services available to Association members
• Exceptional written and verbal communication skills, with the ability to express the value of MRLA membership and products in a clear and compelling manner.
• Strong interpersonal skills with a warm and positive attitude.
• Proficiency in Microsoft Office Suite (Word, Excel,…