Recruiting Process Administrator - Farmers Insurance

Recruiting Process Administrator

Farmers District 40 is a high-performing district office contracted with Farmers Insurance. We support multiple Farmers Insurance agency owners by helping them grow, staff, and scale their agencies. Our recruiting team plays a critical role in building strong talent pipelines and ensuring a smooth, professional hiring experience for candidates and agency owners.

We are seeking a Recruiting Process Administrator to support our recruiting department through organization, tracking, and candidate coordination.

The Recruiting Process Administrator is a key administrative and operational role within our recruiting department. This individual will be responsible for managing job postings, tracking candidates throughout the hiring process, maintaining accurate records, coordinating appointments, and conducting initial phone interviews.

This role is ideal for someone who is highly organized, detail-oriented, and comfortable working with systems, processes, and people.

Recruiting Administration & Process Management

• Post and manage job openings across multiple job boards

• Track and update candidate statuses throughout the hiring pipeline

• Maintain accurate and up-to-date candidate records and documentation

• Ensure recruiting trackers and systems are consistently maintained

Candidate Coordination & Communication

• Conduct initial phone screening interviews with candidates

• Schedule interviews and coordinate next steps

• Serve as a primary point of contact for candidates during early stages

• Provide timely follow-up and clear communication throughout the process

Appointments & Onboarding Support

• Track candidate appointments to carriers and licensing milestones

• Assist with onboarding coordination and documentation

• Support recruiters and leadership with pipeline reporting and updates

Team & Operational Support

• Partner with recruiters, agency owners, and district leadership

• Follow established recruiting workflows and compliance requirements

• Identify opportunities to improve efficiency and organization within the process

• Strong organizational and time-management skills

• Excellent written and verbal communication abilities

• Comfortable conducting professional phone conversations

• Detail-oriented with the ability to manage multiple candidates at once

• Proficient with Microsoft Office (Outlook, Excel, Teams)

• Someone who enjoys process, tracking, and operational consistency

• A professional who is confident speaking with candidates by phone

• A self-starter who can manage tasks independently while supporting a team

• Someone interested in growing within recruiting & talent operations.

• Work with a respected, high-performing Farmers Insurance district

• Be part of a growing recruiting operation with clear systems and structure

• Gain exposure to recruiting, hiring, and insurance agency operations

• Opportunity for professional growth and expanded responsibility

• Supportive, professional team environment