Purchasing Coordinator

Description

The Purchasing Coordinator is responsible for the planning, execution, and strategic coordination of procurement activities that support production and operational requirements. This role exercises independent judgment in managing supplier relationships, evaluating demand requirements, and making purchasing decisions within established policies and financial authority limits. The positioning ensures material availability aligns with production schedules and inventory strategies while optimizing cost, quality, and delivery performance.

The Purchasing Coordinator contributes to operational efficiency through analysis of material requirements, supplier performance, and ERP system data integrity.

• Plan, evaluate, and execute procurement activities in a dynamic manufacturing environment.
• Analyze MRP data and operational forecasts to determine material requirements and appropriate order quantities.
• Independently create, issue, and manage purchase orders within established approval thresholds.
• Evaluate supplier performance related to cost, quality, delivery, and responsiveness; recommend corrective actions as needed.
• Exercise judgment in expediting, adjusting, or reallocating orders based on changing production priorities.
• Collaborate cross‑functionally with production, sales, finance, and material handling teams to ensure alignment of supply and demand.
• Maintain ERP system integrity by ensuring accurate purchasing data, lead times, pricing, and supplier records.
• Identify opportunities for cost savings, improved lead times, and enhanced supply continuity.
• Support sourcing initiatives by assisting in evaluation and onboarding of new suppliers.
• Resolve invoice discrepancies and purchasing‑related variances through analysis and supplier coordination.
• Contribute to inventory management strategies and continuous improvement initiatives related to material flow and control.
• Participate in cross‑functional meetings to provide supply chain insights and recommendations.
• Perform additional duties as assigned, consistent with the level of responsibility of the role.

• Independent creation, issuance, and management of purchase orders within established approval thresholds.
• Evaluation of supplier performance related to cost, quality, delivery, and responsiveness; recommendation of corrective actions as needed.
• Judgment in expediting, adjusting, or reallocating orders based on changing production priorities.
• Collaboration cross‑functionally to ensure alignment of supply and demand.
• ERP system integrity maintenance by ensuring accurate data, lead times, pricing, and supplier records.
• Opportunity identification for cost savings, improved lead times, and enhanced supply continuity.
• Support for sourcing initiatives by assisting in evaluation and onboarding of new suppliers.
• Resolution of invoice discrepancies and purchasing‑related variances through analysis and supplier coordination.
• Contribution to inventory management strategies and continuous improvement initiatives related to material flow and control.
• Participation in cross‑functional meetings to provide supply chain insights and recommendations.
• Perform additional duties as assigned, consistent with the level of responsibility of the role.

• Associate’s or Bachelor’s degree in Supply Chain, Logistics, Business, or related field preferred.
• Minimum of three (3) years of progressively responsible experience in procurement, supply chain, expediting, or order management.
• Experience operating within ERP/MRP systems; ability to analyze system‑generated demand and supply data.
• Working knowledge of purchasing principles, material planning, bills of materials, logistics coordination, and inventory management practices.
• Demonstrated ability to exercise independent judgment and manage multiple priorities in a deadline‑driven environment.
• Strong analytical and problem‑solving capabilities.
• Effective written and verbal communication skills.
• Ability to interpret technical drawings, specifications, and product documentation.
• Familiarity with basic contract and commercial terms.
• High level of organization, attention to detail, and professional accountability.
• Self‑motivated with strong organizational skills and attention to detail.