Sr. Transaction Coordinator & Executive Assistant

Sr. Transaction Coordinator & Executive Assistant

March 10, 2026

Full-time, In-person

This role is critical to ensuring optimal productivity across the Martin organization. The Senior Transaction Coordinator & Executive Assistant provides high-level administrative and technical support of a confidential nature to the Property Management, Investment Services, and Property Development teams, while also providing back‑upsupport across departments during absences or high‑volume periods. Serving as a key liaison and single point of contact, this role independently manages workflow requests, prioritizes projects, and determines the appropriate course of action to ensure timely and effective results.

• Prepare, input and track new management lease agreements and related documents.
• Setup, input and track new management agreements and related amendments.
• Prepare monthly Lease Expiration and Listing Expiration reports for property managers.
• Facilitate the preparation of new management proposals.
• Maintain department lease files.
• Onboard new management leases.
• Prepare and distribute annual management budget packages.
• Maintain integrity of management property, listing and client data within the company database.
• Other duties as may be assigned.

• Support Martin’s Managing Director with the day‑to‑day business operations for all related entities.
• Prepare and track all purchase agreements, addenda, timelines and sale‑related documents; and assist with closings.
• Setup and facilitate transaction files for all new acquisitions.

• Work with leadership to identify key resources and areas of potential new business development leads with local and state municipalities.
• Provide support with special project requests as needed and directed.
• Assist with coding project invoices, expense reports and pay applications in process.

• Associate’s degree or equivalent from two‑year college. (Required). Paralegal certification a plus.
• Minimum 5 years related experience providing administrative support to multiple or a team of professionals.
• Accuracy, attention to detail, professionalism.
• Advanced Microsoft Office skills (Word, Excel).
• Ability to function and make decisions with minimum direct supervision.

• Ability to operate with a high degree of flexibility; ability to adapt to changing needs and demands.
• Timely, punctual, positive team player.
• Medical, Dental and Vision Insurance – effective 1‑2 of the month following start.
• Paid Time Off
• 8 Paid Holidays
• Life Insurance
• 401(k) and matching

Those activities associated with general office work, including, but not limited to, sitting, walking, standing, talking or hearing, for long periods of time. Using hands to write, key, handle or feel objects, tools, or controls. Other activities include reaching, stooping, kneeling, crawling, crouching, pushing, pulling and lifting.

This position offers the opportunity to work in a beautiful, professional office environment alongside a dynamic, supportive and collaborative team. The successful candidate will have the chance to develop their administrative skills, learn more about the commercial real estate field and exercise excellent customer service.