Legal Secretary Licensing and Regulation Division

Overview

This position provides legal secretary duties for the Licensing & Regulation Division. The duties of the position include preparation of legal pleadings, briefs, letters and memoranda, utilizing legal secretarial terminology, practices and procedures, format, form and spelling. Preparation of appearances, notices, subpoenas, affidavits, etc. Docketing and maintaining/organizing case files. This position also provides support in entering data into the Legal Files system and preparation of case files.

This position may require knowledge of e-filing systems to enhance case management of files and to e-file answers, briefs, motions, appearances, required responses, etc.

• Provide legal secretary duties for the Licensing & Regulation Division, including preparation of legal pleadings, briefs, letters and memoranda with appropriate terminology, format, form and spelling.
• Prepare appearances, notices, subpoenas, affidavits, and related documents.
• Docket and maintain/organize case files; support data entry into the Legal Files system and preparation of case files.
• Assist with knowledge of e-filing systems to enhance case management and to e-file answers, briefs, motions, appearances, and required responses.

• Education:
  
  Educational level typically acquired through completion of high school.
• Experience:
• Legal Secretary 7:
  Two years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year equivalent to 6-level administrative support experience.
• Legal Secretary E8:
  Three years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including one year involving legal secretarial practices equivalent to a Legal Secretary 7.
• Legal Secretary 9:
  Four years of office experience involving administrative support practices, including two years involving legal secretarial practices equivalent to a Legal Secretary 7 or one year equivalent to a Legal Secretary E8.

You must attach your Resume, Cover Letter and Transcripts (if applicable) to the Attachments section of your application to be considered for this position.