Administrative and Accounts Receivable Specialist

Company Summary

Compliance Management International (CMI) is a premier global provider of environmental, health, and safety (EHS) services, serving clients of all sizes for over 30 years. We collaborate closely with organizations, including Fortune 500 companies and governments, to enhance performance by offering integrated support that prioritizes productivity and growth while minimizing risks and ensuring regulatory compliance.

At CMI, we believe in building more than just careers—we cultivate a workplace where people thrive. Whether you're looking for full-time stability, part-time flexibility, contract work, or a direct placement opportunity, we offer a variety of career paths to fit your life and goals. Full-time team members enjoy a comprehensive benefits package that includes medical, dental, and vision coverage, a 401(k) with company match, and employer-paid life insurance.

We also provide short-term and long-term disability coverage, voluntary life insurance for employees and their families, generous paid time off, 9 paid holidays, and annual performance bonuses. But the benefits don't stop there. We invest in your future with paid training, educational opportunities, and a strong focus on career development. Our inclusive culture, commitment to safety, and appreciation for hard work create an environment where everyone can succeed.

No matter your employment type, at CMI, you're part of a team that values integrity, collaboration, and growth. Join us and discover what it means to work for a company that truly values its people.

This position is 100% onsite and part time working 3 days per week; 8 hours per day.

• Provide general administrative support: handle incoming calls, process incoming and outgoing mail/shipments, maintain office cleanliness, coordinate with facility manager, schedule meetings, coordinate catering
• Monitor accounts receivable aging reports and track overdue balances.
• Conduct collection efforts with customers via email and phone.
• Resolve customer billing disputes and coordinate with internal departments as needed.
• Escalate delinquent accounts according to company policy.
• Maintain accurate customer account records and documentation.
• Prepare AR reports, including aging reports and collection status.
• Setup ongoing meetings with executive team to update progress on AR.
• Update contracts using Adobe
• Place inventory orders for office supplies and equipment.
• Help to maintain timesheet information for specific employees.
• Create and distribute training cards and certificates.
• Maintain vehicles and appointments, and monitor usage.
• Prepare outgoing reports for delivery.
• Process equipment testing.
• Facilitate and maintain badges quarterly.
• Edit/format documents as needed.
• Order business cards as needed.
• Distribute internal notifications and recognitions.
• Assist employees with travel booking – hotels, flights, car rentals as needed.
• Occasional travel to get lunch, supplies, and deliver equipment.

• 3 years’ experience in AR
• 1-3 years’ experience in an administrative capacity.
• Deltek Vantagepoint experience a plus.
• Be onsite 3 days per week in Lansdale, PA. A minimum of 24 hours per week.
• Organized, friendly, and be able to handle difficult situations with professionalism.
• Experience using MS Software and Adobe.
• Solid proofreading skills and attention to detail.
• Be able to multi-task and change direction based on priorities.

• Competitive compensation based on experience
• Paid Time Off
• Annual Bonus
• Career Growth

Compliance Management International (CMI) is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other legally protected status.

This job description is intended to provide a general overview of the responsibilities and requirements of the role. It is not an exhaustive list and may be subject to change at any time to meet the needs of the organization. Management reserves the right to assign or reassign duties and responsibilities as necessary.

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