Administrative Assistant

Administrative Assistant - FT - Langley at Coast Claims Insurance Services

About Coast Claims: Coast Claims Insurance Services has been a premier firm in the insurance adjusting industry since 1970. Over the years we have attracted top‑notch talent and expanded throughout BC, Alberta, Ontario, and the Northwest Territories, becoming Canada's fourth‑largest firm. Today we remain employee‑owned, fully independent, and completely committed to providing outstanding service at a fair price.

About you: Our busy adjusting office is seeking a talented Administrative Assistant to join our team and support our daily operations. In this role you will provide wide‑ranging administrative support, including typing dictations, managing incoming and outgoing mail, and organizing and maintaining files and documents.

Key Responsibilities:

• Serve as a point of contact for internal and external inquiries, providing information and assistance as needed.
• Manage incoming and outgoing mail, including sorting, distributing, and processing correspondence.
• Organize and maintain physical and digital files and documents, including creating and updating filing systems as needed.
• Assist with the preparation of reports and other correspondence materials.
• Proofread reports, invoices and other relevant documents prior to submission.
• Identify and address administrative challenges proactively, seeking solutions to enhance operational efficiency.
• Perform other duties relevant to the position as required or assigned.

Qualifications and Skills:

• 2‑3 years of professional administrative experience in the insurance industry or legal assistance (asset).
• Proficient in Microsoft Office and capable of adapting to new technologies.
• Attention to detail.
• Strong organizational and multitasking abilities.
• Effective communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive problem‑solving skills and a positive, can‑do attitude.
• Strong administrative and clerical skills.
• Knowledge of insurance terminology and procedures.

Why transition to Coast Claims Insurance Services?

• Benefits packages including medical, dental, and vision.
• Company matched RRSP.
• Six paid sick days annually.
• Work/life balance.
• Engagement events.

Coast Claims prioritizes diversity and, while we thank all applicants for their interest in this opportunity, we will only be in direct contact with those applicants who are selected for an interview. We provide equal employment opportunities and employ all qualified applicants subject to the applicable Statutes of Canada and applicable Provincial Statutes.