Materials Management Specialist l - Distribution​/Evenings

Overview

Job Objective:
Under the supervision of the Central Supply/Supervisor Materials, performs all duties and functions relating to the maintenance of inventory levels within areas of responsibility.

• Inventories and distributes medical/surgical supplies to all nursing units, according to par levels, on a selected schedule
• Prepares stock purchase orders on electronic data information system; transmits to vendors, monitors pricing, and does follow-up as required. Informs manager of changes
• Prepares documents to process stock adjustments due to incorrect shipment; shortages, damages, etc. Keeps manager informed of problems
• Assists Central Supply Supervisor with cycle counts, fiscal inventory and distribution operations
• Assists the manager with the establishment of priorities and delivery schedules of incoming materials or supplies and ensure they meet required delivery dates
• Maintains established quality control systems for supplies (rotation and storage)
• Adjusts par levels, additions and deletions of supplies in par locations
• Edits par levels and notifies Materials Management Coordinator of changes for computer
• Receives requests for supplies, selects stock from inventory and loads distribution cart. Distributes supplies to designated areas
• Forward packing lists, bills of lading and related materials to the Materials Specialist II (Receiver)
• Answers and places telephone calls to and from customers
• Maintain clean working conditions within the department on a daily basis
• Maintains professional work habits by organizing workload, setting priorities, completing assignments in a timely manner, utilizing resources appropriately, complying with department program standards and adapting to changes
• Able to interact with patients, visitors and hospital personnel in a professional manner
• Able to relate effectively to people and situations in a stressful and fast-paced environment
• Through continuing education, maintains up-to-date knowledge in the area of Materials Management
• Loads or unloads material, equipment, merchandise, or supplies from dock area to designated delivery area/warehouse
• Checks for obsolete and outdated supplies in inventory areas
• Obtains authorized signatures for delivery of non-stock items delivered to departments and forwards paperwork to the department secretary
• Works with department managers and/or directors on controlling overall supply expenses (via par levels and expenses)
• Assists Materials Distribution Techs with equipment and distribution
• Identifies patient chargeable supplies with labels
• Works closely with manager to identify, develop and implement new processes with distribution
• Assist with other items as assigned or required
• Supports and backs-up all Materials Management staff as required

• Makes minor repairs on some equipment
• Other miscellaneous duties as required

• Knowledge of generally accepted purchasing practices and terminology, generally acquired through one or more years experience in Materials Management at AVH or a facility of comparable size and scope of service, or the equivalent of two semesters college level courses in purchasing, Materials Management or related field
• Working knowledge of Materials Management Inventory Control System(s)

• Typing
• Computer usage
• Customer service and satisfaction

• Ability to learn and use computer purchasing and inventory related systems
• Ability to read and write at a level generally achieved by high school graduation or equivalent
• Ability to learn inventory skills (ordering, restocking shelves, inventory practices, terminology, etc.)
• Ability to interact with patients, visitors and hospital personnel in a professional manner. Able to relate effectively to people and situations in a stressful and fast pace environment
• Ability to resolve emergencies related to acquiring and distribution of supplies and equipment as needed
• Ability to learn, lead, train, educate and direct new policies, procedures and programs
• Ability to coordinate, organize and evaluate work
• Ability to work with minimal supervision and act independently

• Patients Come First – We listen actively and…