Accounts Payable Administrator

What you will be doing:

• Managing day to day the accounts mailbox, responding, actioning and/or forwarding emails queries accordingly.
• Complete reconciliations of EUR, USD, GBP current and SIBA bank accounts, resolving and updating relevant parties regarding any anomalies. Posting cash book, pro-forma supplier payments and bank transfers.
• Arrange and complete manual payment via Nat West Bankline, including a number of currencies, for miscellaneous authorised payments, completing the payments log, retaining bank slips for audit purposes.
• Record centrally documentation on accounts payable for non-standard payment runs.
• Check and resolve queries related to GRN trail balance, run and post currency variances on Syspro.
• Update and maintain prepayments database, logging and preparing the journal, obtaining approval in readiness for posting on Syspro.
• Manage the life cycle of purchase invoices from receipt to payment using Syspro, following up on missing and/or mislaid invoices, obtaining approval and completing by matching against purchase orders (POs), general ledger (GL) codes and/or goods received notes.

• Maintain and improve integrity of financial controls, through reconciliations and Accounts Receivable, looking for new ways to make improvements and changes.
• Process Cashsafe requests by preparing currency as specified, assigning to the requestee, notifying the user for collection, and reviewing upon return, resolving any discrepancies, with a view to return to stock and reassign as available.
• Balancing between day to day tasks/responsibilities and ad hoc requests.
• During busy and high holiday periods, or absences support other areas within finance.
• Track, source approval and process business expenses for Russian and Malaysian.
• Travelling to post cheques and cash at Nat West, Oldham.
• Weekly review and reconcile accounts at month end/ year of Nat West EUR, USD, GBP and SIBA, managing discrepancies, ensuring accuracy.
• Run biweekly payment runs for EUR, USD and GBP.
• During month/year end complete and close the Cash Book and the Purchase Ledger on SYSPRO.
• Update and maintain the prepayments database on a monthly basis.
• Draft, review and update departmental SOPs/workflows on a quarterly basis.
• Ensure effective compliance, meeting internal and external financial and auditing requirements.

If you are interested in being considered for this position, please contact Shareen/ Alena.

Thrive are acting as an Employment Business in relationship to this vacancy.

If you have not heard from a consultant within 7 days, please assume you have been unsuccessful on this occasion.

Monday to Friday 39 hours a week

Salary competitive

Temp to Perm or the option for Permanent for the right candidate