Vendor Maintenance Specialist

Vendor Maintenance Specialist at Experis summary:

Vendor Maintenance Specialist responsible for onboarding, maintaining, and deactivating supplier records and documentation (W-9s, banking info, COIs) to ensure compliance and audit readiness. Acts as a liaison between Procurement, Accounts Payable, Legal and Finance to resolve vendor-related issues with POs, invoices and payments while monitoring documentation expirations. Requires ~2+ years in procurement/vendor management/accounts payable and familiarity with ERP systems (Oracle, SAP, Ariba, Coupa).

Our client, a leading energy infrastructure company, is seeking a Vendor Maintenance Specialist to join their team. As a Vendor Maintenance Specialist, you will be part of the Procurement and Vendor Management department supporting operational excellence and compliance. The ideal candidate will demonstrate meticulous attention to detail, strong organizational skills, and a proactive approach to problem-solving, which will align successfully in the organization.

Job Title: Vendor Maintenance Specialist

Location: Lakewood, Colorado

Pay Rate: $21/hr.

Job Type: 6-month-1 year Contract with the potential to convert/FTE

Schedule: 8am-5pm Hybrid (onsite Monday-Wednesday)

What's the Job?

• Manage new vendor registration requests and ensure the timely collection of required documentation.
• Maintain accurate supplier records, including banking information, W-9 forms, certificates of insurance, and contact data.
• Coordinate vendor updates and deactivations in accordance with company policies and audit requirements.
• Monitor documentation expirations and follow up with suppliers or internal requesters to maintain compliance.
• Serve as a liaison between Procurement, Accounts Payable, and internal stakeholders to resolve vendor-related issues involving POs, invoices, or payments.

What's Needed?

• Demonstrated experience of a minimum of 2 years in procurement, vendor management, or accounts payable roles.
• Experience managing vendor onboarding and documentation (e.g., W-9s, banking info, COIs) in a corporate or regulated environment.
• Understanding of compliance requirements related to 1099 classification, supplier risk, or audit readiness.
• Experience interacting with cross-functional teams including Procurement, Legal, Finance, and Compliance.
• Familiarity with ERP systems (Oracle preferred; SAP, Ariba, or Coupa also accepted).

What's in it for me?

• Opportunity to work in a dynamic and supportive environment focused on operational excellence.
• Engage in meaningful work that ensures compliance and efficiency across vendor operations.
• Develop your skills in vendor management and ERP systems within a regulated industry.
• Collaborate with diverse teams and contribute to organizational success.
• Be part of a company committed to fostering an inclusive and innovative workplace culture.

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About Manpower Group, Parent Company of:
Manpower, Experis, Talent Solutions, and Jefferson Wells.

Manpower Group® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills.

Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 Manpower Group was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.

Keywords:

vendor management, supplier onboarding, W-9 compliance, certificate of insurance, ERP (Oracle/SAP/Ariba/Coupa), accounts payable liaison, vendor data maintenance, 1099 classification, procurement compliance