Generalist-Accounts Payable

The Accounts Payable Coding Generalist will contribute to a cohesive team by handling a wide variety of department tasks. Primary responsibilities would include troubleshooting interdepartmental issues, verifying and reconciling payments, all payment processing responsibilities, create and maintain department reports and performing ad hoc projects.

Essential duties and responsibilities:

• Review and code vendor invoices accurately according to company chart of accounts and accounting policies.
• Verify invoice details including quantities, prices, and terms against purchase orders and contracts.
• Ensure proper allocation of expenses to the correct cost centers, departments, or projects.
• Enter coded invoices into the accounts payable system for processing and payment
• Verify payment and invoice details to a high degree of accuracy.
• Monitor department inboxes and provide timely responses to email inquiries.
• Analyze and troubleshoot issues with interdepartmental customers and vendors.
• Utilize company resources to troubleshoot system issues (Oracle) as necessary.
• All payment processing responsibilities.
• See that invoices are properly approved, coded and that vendors are paid in a timely fashion.
• Investigates and resolves problems associated with payment of invoices and purchase orders.
• Prepares batch check runs and ACH and Commercial Card transactions
• Maintain and update process and procedures guides for role as applicable.
• Communicate with Team clearly.
• Perform ad hoc projects as necessary.
• Maintain positive relationships with internal and external customers.
• Deal with a wide variety of people with tact, courtesy and professionalism.
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• Will work non-traditional hours as needed.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.
• Other daily, weekly, monthly or special project duties as identified and defined.
• Other duties as assigned.

Minimum requirements:

Education:

• High School diploma or equivalent. Progress towards college degree in related field preferred.

Experience/Specific Knowledge:

• Previous Accounts Payable or Accounting experience preferred, but not required.
• Intermediate proficiency level in MS Office applications that may include but are not limited to Excel, Word, Access, PowerPoint and Outlook

Certifications, Licenses & Registrations:

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).
• Desire to learn and grow in a dynamic working environment.
• Analytical skills and resourcefulness.
• Developed organizational skills.
• Demonstrated teamwork capabilities.
• Motivated self-starter with initiative.
• Must be able to perform all essential and marginal functions of the job.
• Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to multi-task, organize and prioritize daily work.
• Job level commensurate with experience and skill sets; position will be filled depending on qualifications, experience and skill sets of the successful candidate.

Physical Demands:

All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting; standing; walking or moving throughout facility; driving; talking; seeing (specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus); hearing; feeling; bending or stooping; squatting or crouching; reaching; kneeling; pushing; pulling; lifting up to 25lbs.
• Minimal safety hazards; general office working conditions.
• Must be able to sit for prolonged periods of time.
• The employee is…