Administrative Assistant

Overview

Western States Fire Protection (WSFP) and its subsidiaries are a family of unique individuals committed to our purpose, values, and each other. We believe in creating our own luck and opportunities by constantly innovating and seizing new value for life safety systems. Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are integrity, quality, safety, professionalism, and commitment.

• Health, Life, Dental and Vision Insurance
• Employee Assistance Program
• Flex Spending (FSA) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement
• Career path programs and company paid training

The Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. They assist other branch personnel, including key managers, in a variety of administrative roles including project billings, collection follow-ups, and other duties as outlined below. The salary range for this position is $23.00-$28.00 per hour depending on experience.

• Office reception: answer all incoming calls, greet customers, vendors, and associates
• Accounts receivable follow-up calls to collections
• Issue purchase orders for employees making purchases at local vendors
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Provide general administrative and filing support for managers and staff
• Complete special projects as required
• Utilize business software as approved by WSFP to accomplish responsibilities
• Other duties as assigned

• High School diploma or GED; one to two years related experience and/or training preferred
• Courteous, friendly, and helpful attitude when receiving visitors, answering phones, or assisting associates
• Excellent organizational skills
• Multi-tasking and time-management skills with the ability to prioritize
• Resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software
• Excellent written and verbal communication skills
• Willing to pass a post-offer drug screen and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran. Accessibility:
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Phone:  Email:  We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply. A ll qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor.