Administrative Assistant

Description

We are seeking a detail-oriented Administrative Assistant to join our team on a contract basis in Lakeville, Minnesota. In this role, you will be the primary point of contact for customers, ensuring a professional and welcoming experience. Key responsibilities include managing scheduling, data entry, and proofreading sensitive tax documents with accuracy and efficiency. You'll also assist with general office tasks, maintain records, and support daily operations to keep our office running smoothly.

Strong organizational and communication skills are essential for success in this position. If you thrive in a fast-paced environment and enjoy helping others, we encourage you to apply.

Responsibilities:

- Greet clients upon arrival and provide exceptional customer service to ensure a positive experience.

- Schedule and manage appointments using calendar tools, ensuring accuracy and timeliness.

- Review and proofread completed tax forms for errors and discrepancies.

- Assemble and organize final tax documents, ensuring all required materials are included.

- Perform data entry tasks in Excel, utilizing sorting functions for efficiency.

- Navigate and process Quick Books files provided by clients, including printing necessary documentation.

- Maintain accurate and organized filing systems for office records and documents.

- Assist with general administrative tasks such as answering calls and responding to emails.

- Utilize Outlook for managing communications and scheduling.

- Support front office operations with attention to detail.

Requirements

- Proven experience in administrative or receptionist roles, preferably in a tax consulting environment.

- Proficiency in scheduling appointments and managing calendars.

- Strong attention to detail, particularly in proofreading and reviewing documents.

- Familiarity with Quick Books and the ability to navigate client-provided files.

- Familiarity with Microsoft Excel, including sorting and organizing data.

- Competence in using Microsoft Outlook for email and scheduling purposes.

- Excellent organizational and communication skills.

- Ability to provide exceptional customer service in an environment that requires attention to detail.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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