Supply Chain Dock Coordinator

Overview

Responsible for a variety of routine tasks and functions to receive, ship, and distribute supplies to hospital departments, providing timely and accurate availability of required supplies.

• Acts as the first point of contact for outbound carriers and is responsible for coordinating and managing the flow of dock traffic into the facility.
• Receives incoming orders and verifies against bill of lading or shipping documents to ensure shipment accuracy.
• Performs visual inspection on packages to identify damaged items. Aids, when needed, to assist with resolving or reporting shipping issues.
• Works directly with purchasing for discrepancies or shipping issues.
• Prepares outgoing materials for shipping, including returns and repairs. Confirms presence of accurate labeling, purchase orders, return authorizations, and materials disposition documentations for all packages.
• Performs data entry of completed purchase orders per functional assignment.
• Coordinates with the purchasing department the delivery of capital equipment and/or supplies including tissue, biologics, implants, and medication.
• Works directly with Clinical Engineering for equipment that needs to be checked in or out of the facility.
• Prioritizes and distributes orders to requesting locations in a timely manner.
• Participates in the put away process and validation process of perpetual inventoried items.
• Provides support for annual or bi-annual inventory counts to determine asset value and additional inventories as requested.
• Cooperates and interacts with supervisors, peers, other departments, and all customer groups within the facility.
• Communicates and listens effectively with internal and external customers; effectively understand instructions and shares knowledge.
• Performs accurate and timely filing and archiving of source documentation used in the shipping and receiving function within the department in accordance with the Orlando Health’s records retention policy.
• Assists with reconciliation of aging open orders and unit of measure discrepancies, as needed.
• Ensures the work area is always kept clean and neat.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Other duties as assigned or needed.

• High school diploma or GED equivalent.
• Basic computer skills.
• Strong verbal and written communication skills, preferred.
• Two (2) years of experience in supply chain warehousing, receiving dock, or shipping and receiving.
• Experience with use of heavy equipment, such as forklift, pallet jack, dock equipment, preferred.
• Familiarity with automated Supply Chain Management systems.